Closed calls for tenders

Annex IV: Draft service contract

Annex I-VII: All 7 annexes

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EEA/RNC/03/012 - Information base and pre-processing of key data on the main interactions between Europe's environment and worldwide developments

Call For Tender Published 23 Sep 2003

Call for Tender: EEA/RNC/03/012

DK-Copenhagen: information base and pre-processing of key data on the main interactions between Europe's environment and worldwide developments

2003/S 182-164042

Contract notice

Services

Is this contract covered by the Government Procurement Agreement (GPA)? Yes

Section I: Contracting authority

1) Official name and address of the contracting authority: European Environment Agency, Att: Ronan Uhel, reference No EEA/RNC/03/012, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: +45 33 36 71 30. Fax: +45 33 36 71 28. E-mail: ronan.uhel@eea.eu.int. URL: http://org.eea.eu.int.

2) Address from which further information can be obtained: As in I.1.

3) Address from which documentation may be obtained: As in I.1.

The tender documents include all relevant information (e.g. how to submit tenders, terms of reference, forms, etc.). The tender documents can also be obtained from the European Environment Agency in three ways:

1) by downloading all documents from the EEA web-site (http://org.eea.eu.int/tenders)

2) by sending a request by e-mail to ronan.uhel@eea.eu.int

3) by writing a letter to the address above in I.1.

4) Address to which tenders/requests to participate must be sent: As in I.1.

5) Type of contracting authority: EU institution.

Section II: Object of the contract

1) Description

1.3) Type of service contract (in case of service contract): Service category 27.

1.4) Is it a framework agreement? No.

1.5) Title attributed to the contract by the contracting authority: Information base and pre-processing of key data on the main interactions between Europe's environment and worldwide developments.

1.6) Description/object of the contract:

a) Compilation of information sources in the form of a data base structured around the main interactions between Europe's environment and the global dimension;

b) pre-processing of data for the production of indicator fact sheets.
The EEA has recently initialized the preparation of its next State of the Environment and Outlook report (SoEOR2005), which is expected to be published in 2005, in order to comply with the EEA Council Regulation and to support the mid-term review of the 6th Environment Action Programme (6EAP) of the European Union. The report will provide an assessment of both past trends and outlooks for Europe's environment.
It is the current thinking of the EEA that SoEOR2005 will be a brief and concise report supplemented by a number of sub-reports, including a sub-report with the working title 'Europe's environment and the Global dimension: key interactions'. What is the share of Europe in the array of environmental problems of the world? Do some of these problems have their origin in Europe? How in turn international issues affect Europe's management of its environment? Can one anticipate the effects on the environment, somewhere outside Europe, of Europe's economic growth? And so on. This will be the first report by the EEA to attempt addressing such questions in a structured way. For this sub-report the EEA needs to compile a list of relevant information sources on the basis of which data and qualitative information can be exploited for the assessment.
The contractor who will be awarded the contract shall prepare the above-mentioned compilation and organize it in the form of a database. In their offer, the tenderer must propose a structure for the database which will be discussed during the inception meeting of the contract. In view of the production of fact sheets, which will be processed from the compiled database, the bidder must provide proposals for the main indicators to be considered in the assessment.

1.7) Site or location of works, place of delivery or performance: The work shall be executed from the contractor's offices, with regular contacts with Ronan Uhel, the EEA Project Manager at the EEA, see the address above in I.1. An inception meeting, as well as one progress meeting (1 day meeting) will take place at the EEA headquarters, Copenhagen.
NUTS code DK001.

1.9) Division into lots: No.

1.10) Will variants be accepted: No.

3) Duration of the contract or time-limit for completion: Period in months: 11 (from the award of the contract).

Section III: Legal, economic, financial and technical information

1) Conditions relating to the contract

1.1) Deposits and guarantees required (if applicable): Not applicable.

1.2) Main terms of financing and payment and/or reference to the relevant provisions: Not applicable.

1.3) Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is awarded (if applicable): Not applicable.

2) Conditions for participation

2.1) Information concerning the personal situation of the contractor, supplier or service provider and information and formalities necessary for the evaluation of the minimum economic, financial and technical capacity required

2.1.1) Legal position - means of proof required: Proof of the legal status may be furnished by the following documents:

an identification sheet (name or business name, legal status, contact person, bank account, etc.).
Where applicable, references of inscription in the VAT-register.
Where applicable, references of inscription in the trade register.

2.1.2) Economic and financial capacity - means of proof required: Proof of economic and financial capacity may be furnished by one or more of the following documents:

appropriate statements from banks or evidence of professional risk indemnity insurance;
the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheets is required under the company law of the country in which the economic operator is established.

2.1.3) Technical capacity - means of proof required: Evidence of the technical and professional capacity may be furnished by the following documents:

the educational or professional qualifications of the service provider or contractor and/or those of the firm's managerial staff and, in particular, those of the person or persons responsible for providing the services (indicate knowledge of and experience with information sources as well as a company profile showing good and proven knowledge of carrying out integrated environment assessments);
a description of the measures employed to ensure the quality of services;
a list of the principal services provided in the last three years with the sums, dates and recipients, public or private;
an indication of the proportion of the contract which the tenderer may intend to subcontract.

3) Conditions specific to services contracts

3.1) Is provision of the service reserved to a specific profession? No.

3.2) Will legal entities be required to state the names and professional qualifications of the personnel responsible for execution of the contract? Yes.

Section IV: Procedure

1) Type of procedure: Open.

2) Award criteria: The most economically advantageous tender in terms of:
1. proven experience in undertaking and publishing high quality work on integrated environmental assessments, including data compilation, processing and indicator development and analysis (max. 25 points).
2. Solid knowledge and understanding of international developments related to environmental matters in the context of sustainability, including trade and environment issues (max. 15 points).
3. Solid knowledge and understanding of environmental information activities undertaken at the European level in recent years in connection to European policies (max. 15 points).
4. Soundness of the methodological approach (max. 25 points).
5. Competence of working team, as appearing from CVs (max. 20 points).
Price: The bid offering the best value for money will be chosen, providing minimum 50 points are achieved from the award criteria. The best bid is the one which achieves the lowest number when dividing the price by the number of points awarded.

3) Administrative information

3.1) Reference number attributed to the file by the contracting authority: EEA/RNC/03/012.

3.3) Time-limit for receipt of tenders or requests to participate (depending whether it is an open, restricted or negotiated procedure): 3.11.2003.
Time: 16.00.

3.5) Language or languages in which tenders or requests to participate can be drawn up: Spanish, Danish, German, Greek, English, French, Italian, Dutch, Portuguese, Finnish, Swedish.
Other(s) - third country: Bulgarian; Czech; Estonian; Hungarian; Icelandic; Latvian; Lithuanian; Norwegian; Polish; Romanian; Slovak; Slovenian; Turkish.

3.6) Minimum time frame during which the tenderer must maintain its tender (in case of an open procedure): 6 months from the deadline stated for receipt of tenders.

3.7) Conditions for opening tenders

3.7.1) Persons authorized to be present at the opening of tenders (where applicable): European Environment Agency's representatives and one representative of each tenderer. Please inform Ronan Uhel by separate mail if you wish to attend the opening.

3.7.2) Date, time and place: Date: 12.11.2003. Time: 10.00.
Place: European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K.

Section VI: Other information

1) Is this notice a non-mandatory one? No.

3) Does the contract relate to a project/programme financed by EU funds? No.

4) Additional information (if applicable): Financing and payment:
prices must be quoted in euro;
prices must be fixed amounts;
estimated travel and subsistence expenses must be indicated separately in the breakdown of costs.
The consultant is expected to offer their services showing a budget for their activities, and stating daily rates according to the expertise offered and level of experience.
The maximum budget foreseen for this task is 60 000 EUR (including all costs). Thus, the tender proposal shall cover a budget maximum of 60 000 EUR including travel.
Submission of a tender implies acceptance of the terms specified in the Agency's 'General terms and conditions applicable to contracts' in all matters not governed by this invitation to tender and waiver your company's own terms of business.
Grounds for exclusion:
The tenderer shall provide an auto-declaration, preferably made on oath before a judicial or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion (please see General Terms and Conditions applicable to contracts, Art 2 (2)) applies to the tenderer.

5) Date of dispatch of this notice: 11.9.2003.

Download:

Annex I: Procedure for submitting an offer for Tender EEA/RNC/03/012

Annex II: Terms of reference

Annex IV: Service contract

Annex VIII: Information on SoEOR2005 and sub-report 1 and sub-report 8

Annex I-VIII: All 8 annexes

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EEA/RNC/03/010 - Miscellaneous services

Call For Tender Published 04 Aug 2003

Award notice

DK-Copenhagen: miscellaneous services

2003/S 143-129416

Economic instruments in Europe

1. Awarding authority:

European Environment Agency
Att: Hans Vos
Kongens Nytorv 6
DK-1050 Copenhagen K

Tel.: 0045 33 36 71 41
Fax: 0045 33 36 72 93

E-mail: hans.vos@eea.eu.int
URL: http://org.eea.eu.int

2. Category of service and description, CPC reference number, quantity, options:

93000000.

Service category: 27.

Name given to contract: Organizing a workshop and drafting a report on the use of economic instruments in environmental policy in Europe.

Reference number attributed: EEA/RNC/03/010.

Description of contract:

Organizing a workshop and drafting a report on the use of economic instruments in environmental policy in Europe.

The European Environment Agency plans to publish a report on the use of economic instruments, by 2004.

Together with OECD and supported by the European Commission, EEA published the database for economic instruments, covering the above-mentioned instruments in over 40 countries, including all of Central Europe. The report is first and foremost meant to present an overview of the application of these instruments in the area covered.

The report is also to review the most interesting developments in this area in the last four to eight years. In order to have a broader opinion on exactly which developments deserve most attention, the EEA plans to organize an expert workshop where recommendations will be sought on the broad outline of the report.

The focus of the report will be on recent developments in the thinking about and the application of economic instruments in environmental policy and natural resources management. The following instruments will be included:

environmentally related taxes and charges;
environmentally motivated subsidies;
tradable (emission) permits;
deposit-refund systems;
voluntary approaches.

The scope of the report should not necessarily be restricted to separately describing these instruments. Instrument mixes and new approaches are explicitly welcome as subjects of the report. The scope will also depend on recommendations for the workshop participants.

Since the report will cover all economic instruments, it should start with a more general assessment of their current position and role vis-à-vis other types of policy instruments, primarily instruments that have a direct regulatory nature such as licenses, permits, bans and other target or implementation oriented forms of 'command-and-control'.

The geographical coverage of the report will include current and acceding EU Member States, Bulgaria, Romania and the countries in the Balkan area (Albania, Bosnia-Herzegovina, Croatia, F.Y.R. of Macedonia, Serbia and Montenegro), the EFTA countries Iceland, Liechtenstein, Norway and Switzerland, and Turkey. Much of the focus of the report should be practice and developments in Central Europe.

Since the report is to cover a broad area, applications of economic instruments and developments therein can only be dealt with in a general way. In addition, the contractor should include a good number of case studies describing concrete situations, reflecting more general trends. These case studies should concentrate on new applications, or important changes in existing instruments, and be interesting for shared policy, learning.

As regards the time frame the report needs to cover the developments in the last four to six years in particular. Explicit reference should be made to the report 'Environmental taxes - Recent developments in tools for integration', published by EEA in 2000, and comparisons should be made with the situation with regards to taxes and charges as described in that report.

Further details can be found in the tender documents.

A draft report must be delivered no later than nine months after signing of the contract.

The final report must be delivered to the EEA no later than 12 months after signing of the contract.

Total quantity or extent: the winning contractor will be awarded a contract for 12 months. The maximum budget foreseen is 60 000 EUR (including all costs).

3. Delivery to:

Hans Vos
EEA/RNC/03/010
Kongens Nytorv 6
DK-1050 Copenhagen K.

NUTS: DK000, DK001.

4.

(a) Reserved for a particular profession:

No.

(b) Law, regulation or administrative provision:

(c) Obligation to mention the names and qualification of personnel:

Yes.

5. Division into lots:

No.

6. Variants:

No.

7. Time limits for completion or duration of the contract, for starting or providing the service:

12 month(s).

8.

(a) Documents from:

European Environment Agency
Att: Charlotta Colliander
Kongens Nytorv 6
DK-1050 Copenhagen K

Tel.: 0045 33 36 72 02
Fax: 0045 33 36 72 93

E-mail: Charlotta.Colliander@eea.eu.int
URL: http://org.eea.eu.int

(b) Requests not later than:

(c) Fee:

9.

(a) Deadline for receipt of tenders:

8.9.2003 (16.00).

(b) Address:

European Environment Agency
Att: Hans Vos
reference 03/010
Kongens Nytorv 6
DK-1050 Copenhagen K

(c) Language(s):

Spanish, Danish, German, Greek, English, French, Italian, Dutch, Portuguese, Finnish, Swedish.

10.

(a) Opening of tenders (persons admitted):

European Environment Agency's representatives and one representative of each tenderer. Please inform Mr H. Vos by separate mail of your wish to attend the opening.

(b) Date, time and place:

17.9.2003 (10.30).

European Environment Agency
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark

11. Deposits and guarantees:

12. Financing and payment:

- Prices must be quoted in euro;
- prices must be fixed amounts;
- estimated travel and subsistence expenses must be indicated separately in the breakdown of costs.

The consultant is expected to offer their services showing a budget for their activities, and stating daily rates according to the expertise offered and level of experience.

Submission of a tender implies acceptance of the terms specified in the Agency's 'General terms and conditions applicable to contracts' in all matters not governed by this invitation to tender and waiver your company's own terms of business.

13. Legal form in case of group bidders.

14. Qualifications:

Legal status:
proof of the legal status may be furnished by the following documents:
- an identification sheet (name or business name, legal status, contact person, bank account, etc.);
- where applicable, references of inscription in the VAT-register;
- where applicable, references of inscription in the trade register.

Financial capacity:

proof of economic and financial capacity may be furnished by one or more of the following documents:
- appropriate statements from banks or evidence of professional risk indemnity insurance;
- the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established.

Technical capacity:

evidence of the technical and professional capacity may be furnished by the following documents:
a) the educational and professional qualifications of the service provider or contractor and/or those of the firm's managerial staff and, in particular, those of the person or persons responsible for providing the services or carrying out the works (indicate knowledge of and experience with information sources as well as a company profile showing good and proven knowledge on the use of economic instruments in environmental policy in Europe);
b) a description of the measures employed to ensure the quality of services;
c) a list of the principal services provided in the last three years with the sums, dates and recipients, public or private;
d) an indication of the proportion of the contract which the tenderer may intend to subcontract.

15. Tenders may lapse after:

6 month(s).

16. Award criteria:

The most economically advantageous tender as stated below.
Proven experience in publishing high quality assessments reports related to economic instrument in environmental policy in European countries (30). Familiarity with relevant (scientific) knowledge and research networks (20). Understanding of the work as demonstrated by suggestions for the contents of the report (20). Competence of working team, as appearing from CVs (20). Approach of the work (10).

17. Other information:

Address from which further information can be obtained:

European Environment Agency
Att: Hans Vos
Kongens Nytorv 6
DK-1050 Copenhagen K

Tel.: 0045 33 36 71 41
Fax: 0045 33 36 72 93

E-mail: Hans.Vos@eea.eu.int
URL: http://org.eea.eu.int

Type of procedure: open procedure.

Address from which tender documents with further information can be obtained:

European Environment Agency
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark

Tel.: 0045 33 36 71 41
Fax: 0045 33 36 72 93

The tender documents can be obtained in 3 ways:

(1) by downloading all tender documents from the EEA website (http://org.eea.eu.int/tenders);

(2) by sending a fax request 0045 33 36 72 93 to Charlotta Colliander;

(3) by sending a request by letter or E-mail (charlotta.colliander@eea.eu.int) to

Charlotta Colliander
EEA
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark

The tender documents include all relevant information (e.g. how to submit tenders, description of the work, forms, etc.).

Grounds for exclusion: the tenderer shall provide an auto-declaration, preferably made on oath before a judicial or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion (please see General Terms and Conditions applicable to contracts, Art 2 (2)) applies to the tenderer.

Selected companies will have to score a minimum of 20 points for criterion 1, 13 points for each of the criteria 2, 3 and 4, and 7 points for criterion 5.

Price: the bid offering the best value for money will be chosen, providing the minimum number of points (66) is achieved. The best bid is then calculated by dividing the price by the number of points awarded.

18. Date of pre-information publication:

19. Notice postmarked:

17.7.2003

20. Notice received on:

17.7.2003

21. Covered by the GPA agreement:

Yes.

Download tender documents:

Annex I: Procedure for submitting an offer for Tender EEA/RNC/03/010

Annex II: Description of work

Annex IV: Draft - Service contract

Annex II: Terms of reference on consumption

Annex I - VII

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EEA/RNC/03/008 - Miscellaneous services

Call For Tender Published 22 Jul 2003

Award notice

DK-Copenhagen: miscellaneous services

2003/S 138-124338

1.		Awarding authority: European Environment Agency, Att: Lars Mortensen, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 72 88. Fax: 0045 33 36 72 93. E-mail: lars.mortensen@eea.eu.int. URL: http://org.eea.eu.int.
2.		Category of service and description, CPC reference number, quantity, options: 93000000. Service category: 27. Name given to contract: assessments and analysis of trends and outlooks for household consumption and its environmental effects. Reference number attributed: EEA/RNC/03/008. Description of contract: Preparation of background papers on trends, outlooks and policy effectiveness for European household consumption of selected goods and services and its effect on the environment. The EEA has recently initialised the preparation of its next State of the Environment and Outlook report (SoEOR2005), which is expected to be published in 2005, in order to comply with the EEA Council Regulation and support the mid-term review of the 6^th Environment Action Programme (6EAP). The report will provide an assessment of both past trends and outlooks for Europe's environment. It is the current thinking of the EEA is that SoEOR2005 will be a brief and concise report supplemented by a number of sub-reports, including sub-report 1 with the working title "European household consumption and the environment - trends, outlooks and policy effectiveness". For sub-report 1, the EEA needs background papers to provide the information needed for those areas of consumption for which the information is not available at the EEA. The contractor who will be awarded the contract shall prepare these background papers. The contractor shall provide the EEA with background papers containing assessments and analyses of recent trends since 1990, outlooks to 2020 and the effectiveness of policies related to household consumption in EEA member countries. Background papers shall be prepared for: 1. Household consumption driving forces and policies. 2. Household food consumption. 3. Household consumption of durable and non-durable goods. 4. Tourism; and, 5. Household consumption of other goods and services. Each background paper shall assess and analyse the results of the most important studies done at national and international level as published in scientific journals or reports by the scientific community, NGOs, national governments, international organisations or others. Each background paper shall contain approximately 15-20 pages, including graphs and figures. The following tasks are foreseen: Task 1: Household consumption driving forces and policies. The contractor shall assess and analyse past and possible future economic and social driving forces behind household consumption in Europe. In addition, the contractor shall analyse and provide conclusions on the main developments in sustainable consumption polices at the national level in the past 10 years. Task 2: Household food consumption. The contractor shall assess and analyse: European trends (from 1990) and outlooks (to 2020, and beyond where appropriate) in food consumption. Direct and indirect effects of food consumption by European households. Examples of policy effectiveness evaluations (ex-post) of sustainable food consumption policies (e.g. labelling). Policy option that may contribute to more sustainable food consumption. Task 3: household consumption of durable and non-durable goods. The contractor shall assess and analyse: European trends (form 1990) and outlooks (to 2020) in consumption of durable goods (including kitchen appliances; clothes washers and dryers; TVs and stereos, computers and mobile phone), and non-durable goods (including textiles, hygiene products, household chemicals and other goods). The most important direct and indirect environmental effects of consumption of durable and non-durable goods. Examples of policy effectiveness evaluations (ex-post) of policies to enhance sustainable consumption of durable and non-durable goods. Policy options that may contribute to more sustainable consumption of durable and non-durable goods. Task 4: Tourism. The contractor shall assess and analyse: European trends (from 1990) and outlooks (to 2020 and beyond) for tourism. Direct and indirect environmental effects of tourism. Examples (if possible) of policy effectiveness evaluations (ex-post) of policies to enhance sustainable tourism. Policy options that may contribute to more sustainable tourism. Task 5: Household consumption of other goods and services. For household consumption of other goods and services to be covered by the report, and which have not yet been identified, the contractor shall assess and analyse. European trends (from 1990) and outlooks (to 2020 and beyond). Direct and indirect environmental effects. Examples of policy effectiveness evaluations (ex-post). Policy options that may contribute to more sustainable consumption. Total quantity or extent: the winning contractor will be awarded a contract for 11 months to undertake tasks 1-4. The maximum budget foreseen for those tasks is 50 000 EUR (including all costs). Thus, the tender proposal shall cover tasks 1-4 for a budget maximum of 50 000 EUR including travel. If in the same project there is a need to prepare similar type of background papers for other goods and services than specified in tasks 1-4 above, the contract may be renewed for another 8 months with a budget of maximum 30 000 EUR to undertake task 5. The total amount in that case will be maximum 80 000 EUR.
3.		Delivery to: Lars Mortensen, European Environment Agency, EEA/RNC/03/008, Kongens Nytorv 6, DK-1050 Copenhagen K. NUTS: DK000, DK001.
4.	(a)	Reserved for a particular profession: No.
	(b)	Law, regulation or administrative provision:
	(c)	Obligation to mention the names and qualification of personnel: Yes.
5.		Division into lots: No.
6.		Variants: No.
7.		Time limits for completion or duration of the contract, for starting or providing the service: 11 month(s).
8.	(a)	Documents from: European Environment Agency, Att: Lars Mortensen, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 72 88. Fax: 0045 33 36 72 93. E-mail: lars.mortensen@eea.eu.int. URL: http://org.eea.eu.int.
	(b)	Requests not later than:
	(c)	Fee:
9.	(a)	Deadline for receipt of tenders: 5.9.2003 (16:00).
	(b)	Address: European Environment Agency, Att: Lars Mortensen, reference: EEA/RNC/03/008, Kongens Nytorv 6, DK-1050 Copenhagen K.
	(c)	Language(s): Spanish, Danish, German, Greek, English, French, Italian, Dutch, Portuguese, Finnish, Swedish. Bulgarian, Czech, Estonian, Hungarian, Icelandic, Latvian, Lithuanian, Norwegian, Polish, Romanian, Slovak, Slovenian, Turkish.
10.	(a)	Opening of tenders (persons admitted): European Environment Agency's representatives and one representative of each tenderer. Please inform Mr Lars Mortensen by separate mail if you wish to attend the opening.
	(b)	Date, time and place: 15.9.2003 (10:00). European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K.
11.		Deposits and guarantees:
12.		Financing and payment: - Prices must be quoted in euro; - prices must be fixed amounts; - estimated travel and subsistence expenses must be indicated separately in the break down of costs. The consultant is expected to offer their services showing a budget for their activities, and stating daily rates according to the expertise offered and level of experience. Submission of a tender implies acceptance of the terms specified in the Agency's 'General terms and conditions applicable to contracts' in all matters not governed by this invitation to tender and waiver your company's own terms of business.
13.		Legal form in case of group bidders
14.		Qualifications: Legal status: proof of the legal status may be furnished by the following documents: - an identification sheet (name or business name, legal status, contact person, bank account, etc.); - where applicable, references of inscription in the VAT-register; - where applicable, references of inscription in the trade register. Financial capacity: proof of economic and financial capacity may be furnished by one or more of the following documents: - appropriate statements from banks or evidence of professional risk indemnity insurance; - the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established. Technical capacity: evidence of the technical and professional capacity may be furnished by the following documents: the educational and professional qualifications of the service provider or contractor and/or those of the firm's managerial staff and, in particular, those of the person or persons responsible for providing the services (indicate knowledge of and experience with information sources as well as a company profile showing good and proven knowledge of carrying out integrated environment assessments); A description of the measures employed to ensure the quality of services; A list of the principal services provided in the last three years with the sums, dates and recipients, public or private; An indication of the proportion of the contract which the tenderer may intend to subcontract.
15.		Tenders may lapse after: 6 month(s).
16.		Award criteria: The most economically advantageous tender as stated below. Proven experience in undertaking and publishing high quality integrated environmental and state of the environment assessments, including assessments related to household consumption and the environment. (25). Solid knowledge and understanding of integrated environmental and state of the environment assessment studies undertaken at the European level in recent years. (15). Solid knowledge and understanding of assessments related to the European household consumption and the environment. (15). Soundness of the methodological approach. (25). Competence of working team, as appearing from CVs (20).
17.		Other information: Address from which further information can be obtained: European Environment Agency, Att: Lars Mortensen, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 72 88. Fax: 0045 33 36 72 93. E-mail: lars.mortensen@eea.eu.int. URL: http://org.eea.eu.int. Type of procedure: open procedure. The tender documents can be obtained from the European Environment Agency in three ways: (1) by downloading all tender documents from the EEA web-site (http://org.eea.eu.int/tenders); (2) by sending a request by e-mail to lars.mortensen@eea.eu.int (before 01.08.03) or to charlotta.colliander@eea.eu.int (after 01.08.03). (3) by sending a request by fax (+45 33 36 72 93) or letter to Lars Mortensen / Charlotta Colliander, European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K, Denmark. The tender documents include all relevant information (e.g. how to submit tenders, Terms of reference, forms, etc.). Price: The bid offering the best value for money will be chosen, providing minimum 50 points are achieved from the award criteria. The best bid is the one which achieved the lowest number when dividing the price by the number of points awarded. Grounds for exclusion: the tenderer shall provide an auto-declaration, preferably made on oath before a judicial or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion (please see General Terms and Conditions applicable to contracts, Art 2 (2)) applies to the tenderer.
18.		Date of pre-information publication
19.		Notice postmarked: 10.7.2003.
20.		Notice received on: 10.7.2003.
21.		Covered by the GPA agreement: Yes.

Download:

Annex I: Procedure

Annex III: Standard Identification sheet

Annex IV: Draft service contract

Annex V: General terms and Conditions - service contracts

Annex VI: Reimbursement of travel expenses - service contracts

Annex VII: Checklist

Annex VIII: SOEOR2005

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EEA/EAS/03/002 - Development of selected agri-environmental indicator fact sheets and support for assessment and reporting under the IRENA operation on the integration of environmental concerns into EU agriculture policy

Call For Tender Published 22 Jul 2003

DK-Copenhagen: development of selected agri-environmental indicator fact sheets and support for assessment and reporting under the IRENA operation on the integration of environmental concerns into EU agriculture policy

2003/S 138-124340

Contract notice

Services

Is this contract covered by the Government Procurement Agreement (GPA)? Yes

Section I: Contracting authority
I.	1)	Official name and address of the contracting authority: European Environment Agency, Att: Dr Jan-Erik Petersen, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: (45) 33 36 71 50. Fax: (45) 33 36 71 99. E-mail: Jan.Erik.Petersen@eea.eu.int. URL: http://org.eu.int/tenders.
	2)	Address from which further information can be obtained: As in I.1.
	3)	Address from which documentation may be obtained: See Annex A.
	4)	Address to which tenders/requests to participate must be sent: As in I.1.
	5)	Type of contracting authority: Other (EU body).

Section II: Object of the contract
II.	1)	Description
	1.1)	Type of works contract (in case of works contract)
	1.2)	Type of supplies contract (in case of supplies contract)
	1.3)	Type of service contract (in case of service contract): Service category: service.
	1.4)	Is it a framework agreement? No.
	1.5)	Title attributed to the contract by the contracting authority: Development of selected agri-environmental indicator fact sheets and support for assessment and reporting under the IRENA operation on the integration of environmental concerns into EU agriculture policy.
	1.6)	Description/object of the contract: See continuation sheet 1 with description 1 with description of the project (background, previous work, call for tender and objectives of the two lots).
	1.7)	Site or location of works, place of delivery or performance: European Environment Agency.
	1.8)	Nomenclature
	1.8.1)	Common Procurement Vocabulary (CPV)
	1.8.2)	Other relevant nomenclature (CPA/NACE/CPC)
	1.9)	Division into lots: Yes. Tenders may be submitted for all lots.
	1.10)	Will variants be accepted (where applicable)
	2)	Quantity or scope of the contract
	2.1)	Total quantity or scope (including all lots and options, if applicable): Lot 1: 250-260 days. Lot 2: 140-150 days.
	2.2)	Options (if applicable). Description and time when they may be exercised (if possible)
	3)	Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information
III.	1)	Conditions relating to the contract
	1.1)	Deposits and guarantees required (if applicable)
	1.2)	Main terms of financing and payment and/or reference to the relevant provisions: General terms and conditions applicable to contracts awarded by the European Environment Agency.
	1.3)	Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is awarded: In case of tenders submitted by consortiums of firms or groups of suppliers/contractors, etc., the consortium or group shall designate one of its members to contract (and be responsible) on its behalf.
	2)	Conditions for participation
	2.1)	Information concerning the personal situation of the contractor, supplier or service provider and information and formalities necessary for the evaluation of the minimum economic, financial and technical capacity required
	2.1.1)	Legal position - means of proof required
	2.1.2)	Economic and financial capacity - means of proof required: Grounds for exclusion: Irrespective of the award procedure used, any contractor may be excluded from participating in a contract if: - he is bankrupt, being wound up or has suspended business activities, his affairs are being administered by the court, he has entered into an arrangement with creditors or similar measures or is the subject of any proceedings of that nature; - he has been convicted of an offence concerning his professional conduct by a judgement which is not open to appeal; - he has been guilty of grave professional misconduct; - he has not fulfilled obligations relating to the payment of social security contributions or taxes; - he is guilty of serious misrepresentation in supplying the information required by the authorizing department. Potential contractors must certify that they are not in one of the situations listed. Financial and economic standing. Evidence of financial and economic standing may be furnished by one or more of the following references: - statements from bankers, - balance sheets or extracts from balance sheets, - a statement of overall turnover relating to the relevant supplies, works or services.
	2.1.3)	Technical capacity - means of proof required: Evidence of technical and professional competence must be furnished by the following references: - the educational and professional qualifications of the proposed consultants, - a list of relevant contracts provided in the last three years, - a statement of the service provider's average annual manpower and the number of managerial staff for the last three years, - a description of the service measures for ensuring quality, - an indication of the proportion of the contract, which the service provider may intend to subcontract.
	3)	Conditions specific to services contracts
	3.1)	Is provision of the service reserved to a specific profession? No.
	3.2)	Will legal entities be required to state the names and professional qualifications of the personnel responsible for execution of the contract? Yes.

Section IV: Procedure
IV.	1)	Type of procedure: Open.
	1.1)	Have candidates already been selected? (for negotiated procedure only and if applicable)
	1.2)	Justification for the choice of accelerated procedure (if applicable)
	1.3)	Previous publication concerning the same contract (if applicable)
	1.3.1)	Prior information notice concerning the same contract (if applicable)
	1.3.2)	Other previous publications
	1.4)	Envisaged number of suppliers which will be invited to tender (when applicable)
	2)	Award criteria: The most economically advantageous tender in terms of criteria as stated below. Award criteria for lot 1: the contract will be awarded to the most advantageous offer taking into account: - expertise - the consultant's knowledge of European farming systems and their impact on the environment, agro-economic expertise and knowledge of EU statistical data sets as evident from their previous projects and publications/reports; - methodology - the degree to which the methodology and detail of the consultant's work plan shows the capacity to provide the required deliverables; - project management - based on the quality of the team organization and project management procedures, which should be clearly outlined in the tender; and; - understanding - the degree to which tenderers have taken into consideration all the aspects of the tasks required by the contract, such as they appear above, as well as the contents of the deliverables; - value for money - the day rates and the number of working days offered within the maximum budget available. A points system is used to choose the best tender. The distribution of maximum points to each criterion is as follows: - 25 points to 'Expertise', - 35 points to 'Methodology', - 15 points to 'Project Management', - 10 points to 'Understanding', - 15 points to 'Value for Money'. In descending order to priority: no. Award criteria for lot 2: the contract will be awarded to the most advantageous offer taking into account: - expertise - the consultant's knowledge of EU agri-environmental policy and environmental issues linked to farming in the EU15. In addition, the consultant's experience with policy integration analysis and related indicator approaches; - methodology - the degree to which the methodology and detail of the consultant's work plan shows the capacity to provide the required deliverables; - project management - based on the quality of the team organization and project management procedures, which should be clearly outlined in the tender; and; - understanding - the degree to which tenderers have taken into consideration all the aspects of the tasks required by the contract, such as they appear above, as well as the contents of the deliverables; - value for money - the day rates and the number of working days offered within the maximum budget available. A points system is used to choose the best tender. The distribution of maximum of points to each criterion is as follows: - 25 points to 'Expertise', - 35 points to 'Methodology', - 15 points to 'Project Management', - 10 points to 'Understanding', - 15 points to 'Value for Money'. In descending order to priority: no.
	3)	Administrative information
	3.1)	Reference number attributed to the file by the contracting authority: Ref. No EEA/EAS/03/002.
	3.2)	Conditions for obtaining contract document and additional documents: Obtainable until 37 days from the date of publication in OJ.
	3.3)	Time-limit for receipt of tenders or requests to participate (depending whether it is an open, restricted or negotiated procedure): 52 days from dispatch of notice.
	3.4)	Dispatch of invitations to tender to selected candidates (in restricted and negotiated procedure)
	3.5)	Language or languages in which tenders or requests to participate can be drawn up: Spanish, Danish, German, Greek, English, French, Italian, Dutch, Portuguese, Finnish, Swedish, Norwegian and Icelandic.
	3.6)	Minimum time frame during which the tenderer must maintain its tender (in case of an open procedure): 6 months from the deadline stated for receipt of tenders.
	3.7)	Conditions for opening tenders
	3.7.1)	Persons authorized to be present at the opening of tenders: Officials from the agency and financial controller.
	3.7.2)	Date, time and place

Section VI: Other information
VI.	1)	Is this notice a non-mandatory one? No.
	2)	If applicable, indicate whether this procurement is a recurrent one and the estimated timing for further notices to be published
	3)	Does the contract relate to a project/programme financed by EU funds? Yes. The contract is being funded by the IRENA Operation.
	4)	Additional information (if applicable)
	5)	Date of dispatch of this notice: 10.7.2003.

Annex A
I.	2)	Address from which further information can be obtained
	3)	Address from which documentation may be obtained: European Environment Agency, for the attention of Mr Jimmy Flindt, Kongens Nytorv 6, DK-1050 Copenhagen K, tel.: +45 33 36 71 50, fax: +45 33 36 71 51, e-mail: Jimmy.flindt@eea.eu.int, URL: http://org.eea.eu.int/tenders.
	4)	Address to which tenders/requests to participate must be sent

Annex B: information about lots
Lot No 1

1.		Nomenclature
	1)	Common Procurement Vocabulary (CPV)
	2)	Other relevant nomenclature (CPA/NACE/CPC)
2.		Short description: Development of selected agri-environmental indicator fact sheets and contributions to the IRENA indicator report. Tasks for lot 1 are described in continuation sheet 2.
3.		Scope or quantity: 250-260 days.
4.		Indication about different starting/delivery date (if applicable)

Lot No 2

1.		Nomenclature
	1)	Common Procurement Vocabulary (CPV)
	2)	Other relevant nomenclature (CPA/NACE/CPC)
2.		Short description: Support for the IRENA indicator-based policy assessment report of the integration of environmental concerns into EU agriculture policy. Tasks for lot 2 are described in continuation sheet 3.
3.		Scope or quantity: 140-150 days.
4.		Indication about different starting/delivery date (if applicable)

Continuation sheet 1
Introduction
Background:
During each of its meetings in Cardiff (June 1998), Vienna (December 1998) and Helsinki (December 1999), the European Council required the Commission to report on the integration of environmental concerns into Community sectoral policies. As a contribution to meeting this requirement for the agricultural sector, it is necessary to develop indicators to monitor such integration, i.e. agri-environmental indicators (AEI). A set of indicators has been identified in the Communication from the Commission to the Council and European Parliament, COM (2000) 20, and this set, and the statistics and other information needed to realise the indicators, was the subject of a further Commission Communication COM (2001) 144.
In response to COM (2000) 20 and COM (2001) 144 a Memorandum of Understanding between DG Agri, DG Env, DG Eurostat, DG JRC and the EEA was signed. The purpose of the Memorandum of Understanding is to specify the basis for cooperation amongst the partners in achieving the common aim of producing and assessing agri-environmental indicators and, in particular:
- to improve, develop and compile a set of agri-environmental indicators at least corresponding to indicators identified in Commission Communication COM(2001)144;
- to develop data sets required for computing such a set of indicators at the appropriate geographical levels in order to undertake regional analyses;
- to produce an assessment of the integration of environmental concerns into EU agricultural policy.
The outcome of the Memorandum of Understanding (MoU) is the IRENA Operation (Indicator Reporting on the Integration of Environmental concerns into Agricultural policy). The IRENA Operation is managed and coordinated by the EEA, building on contributions from all five partners of the MoU. It will result in 1) indicator fact sheets with all technical details for each indicator, 2) an indicator report, providing an environmental assessment of EU15 agriculture based on 35 indicators listed below (Table 1) and grouped by environmental theme, and 3) a policy assessment report linking the indicator output and other material to an overall framework for analysing the integration of environmental concerns into agriculture policy.
The Commission Communications on agri-environmental indicators (COM (2000) 20 and COM (2001) 144) list 35 indicators to be developed and validated (Table 1).
Table 1 - list of agri-environmental indicators COM (2001) 144:
DPSIR; themes; No; EU indicator:
responses:
public policy: 1) Area under agri-environment support, 2) Regional levels of good farming practice, 3) Regional levels of environmental targets, 4) area under nature protection,
market signals: 5.1) organic producer price premiums, 5.2) agricultural income of organic farmers;
technology skills: 6) holders' training levels.
attitudes: 7) area under organic farming;
Driving forces:
Input use: 8) fertilizer consumption, 9) consumption of pesticides, 10) water use (intensity), 11) energy use;
Land use: 12) topological change, 13) cropping/livestock patterns;
Management: 14) management practices;
Trends: 15) intensification/extensification; 16) specialization/diversification; 17) marginalization.
Pressures:
pollution: 18) soil surface nutrient balance; 19) methane (CH4) emissions; 20) pesticide soil contamination; 21) water contamination;
resource depletion: 22) ground water abstraction; 23) soil erosion; 24) land cover change; 25) genetic diversity;
benefits: 26) high nature value (farming) areas; 27) production of renewable energy (by source);
State:
Biodiversity: 28) species richness;
Natural resources: 29) soil quality; 30) nitrates/pesticides in water; 31) ground water levels;
Landscape: 32) landscape state.
Impact:
habitats and biodiversity: 33) impact on habitats and biodiversity;
natural resources: 34.1) share of agriculture in GHG emissions; 34.2) share of agriculture in nitrate contamination; 34.3) share of agriculture in water use;
landscape diversity; 35) impact on landscape diversity.
Previous work:
Work carried out so far has focussed on developing methodology fact sheets for all the 35 COM (2001) 144 indicators. The methodology sheets contain information concerning the description and definition of the indicator; the data sources available for indicator development; a conceptual description of the indicator; limits to the development of the indicator; the tools available for computing the indicator; the proposal for further indicator development; and reference material or websites at the Community and Member States level.
Call for tender
The call for tender is divided into two lots:
lot 1: development of selected agri-environmental indicator fact sheets and contributions to the IRENA indicator report;
lot 2: support for the IRENA indicator-based policy assessment report of the integration of environmental concerns into EU agriculture policy.
If tenderers wish to apply for both lot 1 and lot 2, two separate tenders should be submitted.
Lot 1: development of selected agri-environmental indicator fact sheets and contributions to the IRENA indicator report:
the first objective of lot 1 is to provide support for indicator development and fact sheet writing for a selected number of indicators: No 5 Organic producer price premiums and agricultural income of organic farmers, No 11 Energy use, No 13 cropping/livestock patterns, No 15 intensification/extensification, No 16 specialization/diversification, No 17 marginalization and No 27 production of renewable energy (by source).
A key market response to different types of farming such as organic farming is the price premium (indicator No 5.1) and the income of organic farmers (indicator No 5.2). Available data to elaborate these indicators need to be reviewed and the indicator fact sheets for IRENA reporting need to developed.
Indicators No 11 and No 27 are indicators of agricultural energy use and the production of renewable energy on agriculture holdings. Only limited data sets are currently available to elaborate these indicators. The significance of these indicators for the environmental impact of agriculture, as well as its contribution to renewable energy production, needs to be evaluated.
Indicators No 13, No 15, No 16 and No 17 are agricultural land use or economic trend indicators. To develop and interpret these agri-environmental indicators a typology of agricultural holding needs to be established that is based on key environmental characterictics and the management of farms. An example for a typology that is potentially useful for the purposes of the IRENA operation is a model developed by the European Livestock policy evaluation network (ELPEN). This focuses on grazing livestock systems based on land use, the intensity of farming and the size of production (http://www.macaulay.ac.uk/elpen/index.htm). Related software is available from the network partners. The ELPEN typology or a similar approach needs to be developed to provide a farm typology suitable for the purposes of the IRENA operation, and including livestock, arable, horticulture and permanent crop farming systems.
The second objective of lot 1 is to support the writing of the IRENA indicator report. The IRENA indicator report provides an environmental assessment of EU15 agriculture based on the 35 agri-environment indicator fact sheets. The environmental assessment will be carried out using the DPSIR framework to establish and understand the causal links between indicators by theme. In the case of lot 1 the two relevant environmental assessment themes are:
- energy use in EU15 agriculture (Nos 11 and 27); and,
- farming system changes in EU15 agriculture (Nos 13, 15, 16 and 17).
Lot 2 support for the IRENA indicator-based policy assessment report of the integration of environmental concerns into EU agriculture policy:
the objective for work under lot 2 is to provide support to the IRENA operation in the analytical assessment of agri-environmental policy integration in the EU. This relates to help in the development and application of an analytical framework as well as the writing of the policy assessment report.
Assessment and reporting on the integration of environmental concerns into EU agricultural policy is a major task under the IRENA operation. The following paragraph summarises the text from the IRENA grant agreement on this objective.
Policy assessment indicators will be used to arrive at a systematic and integrated assessment of progress made in the integration of environmental concerns into agricultural policy, as mandated by the Cardiff process. Existing concepts and frameworks, such as the DPSIR assessment scheme, will guarantee a balance between a synthetic overview and the answers to current policy questions. Analysis of environmental policy integration will include the following aspects:
- institutional integration,
- market integration,
- management integration,
- monitoring/reporting progressContinuation sheet 2
Tasks for lot 1: development of selected agri-environmental indicator fact sheets and contributions to the IRENA indicator report
The tasks to be performed are:
1. Survey of datasets - screening of available data (including those of administrative nature) at EU level, as well as in the Member States, for their suitability as basis for the development of the specified IRENA indicators;
2. Data compilation - a full database of information supporting the indicator work is required at EU and Member State level for the indicators specified. Digital data supplied should be ascii or Excel files, which are compatible for importing into GISCO NUTS 2 and NUTS 3 coverages and into the EEA Data warehouse structure;
3. Development of typology of agricultural holdings based on key environmental characteristics and management of farms in different agricultural sectors - Selection of relevant parameters and elaboration of a quantitative aggregation protocol that will enable the discrimination of agricultural holding categories based on an EU wide typology with an agri-environmental focus;
4. Development of methodology / data fact sheets and indicator fact sheets - these fact sheets represent the reporting and communication mechanism for indicator development and analysis. Model fact sheets have been developed for the IRENA operation, in view of developing a web site for reporting and updating agri-environmental indicators. The indicator fact sheets need to be of sufficient quality to be published on the EEA website. Model fact sheets are included in Annexes B and C;
5. Validation of approach and results - the validation of the approach and results will initially be carried out by the IRENA staff. If appropriate EU wide results and illustrative case studies will also be presented to the IRENA steering group meeting and/or an IRENA expert meeting;
6. Support for the writing of the IRENA indicator report - this report will provide an environmental assessment of EU15 agriculture based on 35 indicators grouped by environmental theme. The successful tenderer will write two environmental assessments that will contribute to the IRENA indicator report: energy use in EU15 agriculture (Nos 11 and 27) and farming system changes in EU15 agriculture (Nos 13, 15, 16 and 17). The first task (6a) is to develop an outline that will be discussed with EEA staff and second tasks (6b) is to produce the final document.
The indicator reporting level the successful tenderer has to work on is the appropriate geographical level to undertake regional analysis (at least NUTS 2 for Austria, Belgium, Germany, Greece, Luxembourg, The Netherlands and NUTS 3 for Denmark, Finland, France, Italy, Ireland, Portugal, Spain, Sweden and United Kingdom) - subject to data availability with the timeframe of the project. For certain indicators a geographical breakdown to landscape units (such as water basins) will be appropriate.
For indicators that cannot be developed at EU15 level, three representative case study areas shall be selected for indicator development and validation in three pilot regions of the EU (representative for agricultural systems in Westerns, Northern and Southern EU15 countries respectively).
Indicators need to meet the general criteria as given in the Commission Communication on agri-environmental indicators (COM (2001) 144 final):
1. Policy-relevance - address key environmental issues;
2. Responsiveness - change sufficiently quickly in response to action;
3. Analytical soundness - be based on sound science;
4. measurability - be feasible in terms of current or planned data availability;
5. ease of interpretation - communicate essential information in a way that is unambiguous and easy to understand;
6. cost effective - costs in proportion to the value of information derived.
Close coordination of work under the contract with other work at the EEA within the IRENA operation and the Bio-IMPs project needs to be ensured at all times. Consultation and cooperation with other partners in the Memorandum of Understanding between DG Agri, DG Env, DG Eurostat, DG JRC and the EEA is also essential.
The maximum budget available for work on the above tasks, including travel and subsistence costs, is 100 000 EUR. The precise division of work and budget within the contract will be agreed with the successful tenderer at the beginning of the contract.Continuation sheet 3
Tasks for lot 2: support for the IRENA indicator-based policy assessment report of the integration of environmental concerns into EU agriculture policy.
The tasks to be performed are:
1. analyse, describe and rank agri-environmental policy issues and CAP policy instruments that need to be covered by the indicator-based assessment. This is to be carried out on the basis of existing EU policy documents. EEA reports and relevant research literature, in consultation with the IRENA partners;
2. expand a first EEA analysis of CAP policy targets that are relevant for the indicator-based assessment of policy integration (draft paper presented to EUROSTAT WG AEI 4 December 2002, included in Annex D);
3. review how far the issues identified under 1. and 2. are covered by the 35 indicators and existing material at the EEA produced in the past.
4. on the basis of task 1 to 3 propose an extended outline of content for the indicator-based assessment that takes into account the integration areas listed under section 1.1.3 Lot 2 (Institutional Integration, market integration, management integration, monitoring-reporting progress). This outline needs to integrate the outcome of IRENA steering group meetings on the topic of policy integration (as documented in meeting minutes) and the summary record of a planned IRENA expert workshop on agri-environmental policy integration indicators;
5. after approval of the outline under point 4 by EEA project managers (in consultation with IRENA partners) writing of a draft indicator-based policy assessment report on policy integration in cooperation with EEA and IRENA staff;
6. finalization of the indicator-based assessment on the integration of environmental concerns into agriculture policy, after consultation on the draft report among IRENA partners and the EEA EIONET.
Close coordination of work under the contract with other work at the EEA within the IRENA operation and the Bio-IMPS Project needs to be ensured at all times. Consultation and cooperation with other partners in the Memorandum of Understanding between DG Agri, DG Env, DG Eurostat, DG JRC and the EEA is also essential.
The maximum budget available for work on the above tasks, including travel and subsistence costs, is 60 000 EUR. The precise division of work and budget within the contract will be agreed with the successful tenderer at the beginning of the contract.

Download:

IRENA call for tender Technical Specification

IRENA contract notice

Annex I: Model for standard service contract IRENA

Annex II: General terms and conditions applicable to contracts awarded by EEA

Annex IV: Reimbursement of travel expenses

Annex V: EC VAT and excise duty exemption certificate

Annex VI: Declaration of exclusion

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EEA/RNC/03/007 - Miscellaneous services

Call For Tender Published 12 Jul 2003

Award notice

DK-Copenhagen: miscellaneous services

2003/S 132-118187

1.		Awarding authority: European Environment Agency, Att: Stephane Isoard, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 72 84. Fax: 0045 33 36 72 93. E-mail: stephane.isoard@eea.eu.int. URL: http://org.eea.eu.int.
2.		Category of service and description, CPC reference number, quantity, options: 93000000. Service category: 27. Name given to contract: outlooks on water use for the 2005 State of the Environment and Outlook Report. Reference number attributed: EEA/RNC/03/007. Description of contract: undertake quantitative assessments of water use outlooks, including a baseline projection, sensitivity runs on key driving forces and alternative scenarios. Water use outlooks are to highlight water use and availability and the resulting water stress. In addition to the analysis of future sectoral water use, the climate change impacts in terms of water use will have to be addressed by the contractor. Scope of the study: EEA member countries. Detailed results should be reported at national level. Timeframe: projections for the next 20 to 30 years. The following tasks are foreseen: task 1: provide an overview of the most recent and important outlooks on European and national water use: provide an overview of the most recent and important outlooks on European and national water use. In particular, this implies providing a summary or synthesis, a comparison and an analysis of the main results. Due attention will have to be paid to differences in assumptions on the driving forces of water use. Task 2: detailed description and discussion of the driving forces for water use: provide a detailed description and discussion of the (economic, sectoral, political and social) driving forces for water use and how the key driving forces are reflected/modelled within the quantitative tool to be used for the projections. Both demand and supply side (sectoral and technical) driving forces affecting water uses will have to be analysed. A sub-set of key driving forces should be defined in light of their importance to water use in the future and the policy options. Undertake an extensive discussion of the key assumptions, modelling approach and tools to be used to undertake the projections. In that perspective, the contractor will be provided with historic water quantity data held by the EEA. EEA indicator fact sheets related to water quantity can be found at the following address: http://ims.eionet.eu.int/Topics/W/indicators. Task 3: analysis of the future development of the key driving forces and running the baseline scenario for water use: the baseline scenario for water use will be based on an analysis of the future development of the key driving forces. The main uncertainties will be identified and discussed. A comparative assessment of the baseline scenario with the most recent and important outlooks of water use will also be done. The sensitivity runs on key driving forces will be reported and the baseline projection will be re-interpreted in light of these. Below are given the water use indicators and sub-indicators for which the results shall, as a minimum, be reported: water exploitation index (permitting to determine whether an area is under water stress, e.g. water shortage): - freshwater resources/availability; - total water abstraction/withdrawals. Water use by sectors: - water use by agriculture; - water use by industry; - water use by households/domestic sector; - water use by the energy sector. Task 4: development of two alternative scenarios to the baseline projection for water use and assessment of climate change impacts: the contractor will develop two alternative scenarios to the baseline projection based on an alternative analysis of the future development of the key driving forces. Storylines will be developed, including the possibilities for possible political measures affecting water uses. The two alternative scenarios will be reported on the same level of details as the baseline projection. A comparative assessment of the alternative scenarios with the most recent and important outlooks of water use will also be done. The contractor, on the basis of the climate change baseline scenario developed by the European Topic Centre on Air and Climate Change for the EEA, will assess the climate change impacts in terms of water use. In that perspective, the EEA will provide the contractor with climate change indicators, e.g. for temperature and precipitation. Task 5: report to the EEA: the results of the study shall be reported to the EEA in a final report no later than eleven months after the signing of the contract. A draft report must be delivered no later than eight months after signing of the contract and a final draft report no later than ten months after the signing of the contract. The database of the results, which should be delivered to the EEA in Microsoft Access or Excel formats, will have to include the entire outlook data used for the final report. Total quantity or extent: the winning contractor will be awarded a contract for 11 months. The maximum budget foreseen is 60 000 EUR (including all costs).
3.		Delivery to: Stephane Isoard, European Environment Agency, EEA/RNC/03/007, Kongens Nytorv 6, DK-1050 Copenhagen K. NUTS: DK000, DK001.
4.	(a)	Reserved for a particular profession: No.
	(b)	Law, regulation or administrative provision:
	(c)	Obligation to mention the names and qualification of personnel: Yes.
5.		Division into lots: No.
6.		Variants: No.
7.		Time limits for completion or duration of the contract, for starting or providing the service: 11 month(s).
8.	(a)	Documents from: European Environment Agency, Att: Charlotta Colliander, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 72 02. Fax: 0045 33 36 72 93. E-mail: Charlotta.Colliander@eea.eu.int. URL: http://org.eea.eu.int.
	(b)	Requests not later than:
	(c)	Fee:
9.	(a)	Deadline for receipt of tenders: 25.8.2003 (16:00).
	(b)	Address: European Environment Agency, Att: Stephane Isoard, reference: EEA/RNC/03/007, Kongens Nytorv 6, DK-1050 Copenhagen K.
	(c)	Language(s): Spanish, Danish, German, Greek, English, French, Italian, Dutch, Portuguese, Finnish, Swedish. Bulgarian, Czech, Estonian, Hungarian, Icelandic, Latvian, Lithuanian, Norwegian, Polish, Romanian, Slovak, Slovenian, Turkish.
10.	(a)	Opening of tenders (persons admitted): European Environment Agency's representatives and one representative of each tenderer. Please inform Mr Stephane Isoard by separate mail if you wish to attend the opening.
	(b)	Date, time and place: 3.9.2003 (09:30). European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K.
11.		Deposits and guarantees:
12.		Financing and payment: - Prices must be quoted in euro; - prices must be fixed amounts; - estimated travel and subsistence expenses must be indicated separately in the breakdown of costs. The consultant is expected to offer their services showing a budget for their activities, and stating daily rates according to the expertise offered and level of experience. Submission of a tender implies acceptance of the terms specified in the Agency's 'General terms and conditions applicable to contracts' in all matters not governed by this invitation to tender and waiver your company's own terms of business.
13.		Legal form in case of group bidders:
14.		Qualifications: Legal status: proof of the legal status may be furnished by the following documents: - an identification sheet (name or business name, legal status, contact person, bank account, etc.); - where applicable, references of inscription in the VAT-register; - where applicable, references of inscription in the trade register. Financial capacity: proof of economic and financial capacity may be furnished by one or more of the following documents: - appropriate statements from banks or evidence of professional risk indemnity insurance; - the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established. Technical capacity: evidence of the technical and professional capacity may be furnished by the following documents: a) the educational and professional qualifications of the service provider or contractor and/or those of the firm's managerial staff and, in particular, those of the person or persons responsible for providing the services or carrying out the works (indicate knowledge of and experience with information sources as well as a company profile showing good and proven knowledge of water use at national and European levels and extensive modelling activities in the water area); b) a description of the measures employed to ensure the quality of services; c) a list of the principal services provided in the last three years with the sums, dates and recipients, public or private; d) an indication of the proportion of the contract which the tenderer may intend to subcontract.
15.		Tenders may lapse after: 6 month(s).
16.		Award criteria: The most economically advantageous tender as stated below. Soundness of the methodological and modelling approach (30). Competence of working team, as appearing from CVs (25). Extensive proven experience in modelling activities in the water area as a tool to publish high quality outlook studies on water issues for EEA's member countries. The contractor will provide a proven track record accordingly (25). Very good knowledge and understanding of water use at national and European levels, i.e. the driving forces, the institutional frameworks within which the policies are implemented (20).
17.		Other information: Address from which further information can be obtained: European Environment Agency, Att: Stephane Isoard, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 72 84. Fax: 0045 33 36 72 93. E-mail: Stephane.Isoard@eea.eu.int. URL: http://org.eea.eu.int. Type of procedure: open procedure. The tender documents can be obtained from the European Environment Agency in three ways: (1) by down-loading all tender documents from the EEA website (http://org.eea.eu.int/tenders); (2) by sending a fax request 0045 33 36 72 93 to Stephane Isoard; (3) by sending a request by letter or e-mail (Stephane.Isoard@eea.eu.int) to Mr Stephane Isoard, EEA, Kongens Nytorv 6, DK-1050 Copenhagen K. The tender documents include all relevant information (e.g. how to submit tenders, description of the work, forms, etc.). The contract will be awarded to the tender offering the best value for money, considering the criteria from paragraph 16, with the weighting in points between brackets. For each criterion, the number of points to the awarded contractor shall be at least 50% of the maximum points. Price will be considered in the award decision to determine the best value for money when selecting between technically comparable bids. The bid offering the best value for money will be chosen. This is the one which achieves the minimum number by dividing the price by the number of points awarded. Grounds for exclusion: the tenderer shall provide an auto-declaration, preferably made on oath before a judicial or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion (please see General Terms and Conditions applicable to contracts, Art 2 (2)) applies to the tenderer.
18.		Date of pre-information publication:
19.		Notice postmarked: 2.7.2003.
20.		Notice received on: 2.7.2003.
21.		Covered by the GPA agreement: Yes.

Download:

Annex I: Procedure for submitting an offer for Tender

Annex II: Terms of reference on WaterUseOutlooks

Annex III: Standard Identification sheet

Annex IV: Draft service contract

Annex V: General terms and Conditions - service contracts

Annex VI: Reimbursement of travel expenses - service contracts

Annex VII: Checklist

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EEA/ADM/03/004 - Provision of language courses

Call For Tender Published 31 May 2003

Call for tender

DK-Copenhagen K: Provision of language courses

EEA/ADM/03/004

1. Awarding authority:

European Environment Agency

Kathryn Winther
Kongens Nytorv 6
1050 Copenhagen K
Denmark
Telephone 0045 33 36 71 00
Fax 0045 33 36 71 99
http://org.eea.eu.int/tenders

2. Category of service and description, CPC reference number, quantity, options:

Service category: 92. Framework contract. 80428000. Name given to contract: Language training.
Reference number attributed: EEA/ADM/03/004.
Description of contract: To conduct language courses in Danish, English and French. Further languages would be an asset.
Total quantity or extent: The total number of students to be instructed is expected to be between 50 and 100 per year.

3. Delivery to:

Kongens Nytorv 6
DK-1050 Copenhagen K
NUTS: DK000,DK001

4. a) Reserved for a particular profession:

No.

4. b) Obligation to mention the names and qualification of personnel:

Yes.

5. Division into lots:

No.

6. Variants:

No.

7. Time limits for completion or duration of the contract, for starting or providing the service:

48 month(s).

8. a) Documents from:

European Environment Agency
Kathryn Winther
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark
Telephone 0045 33 36 71 00
Fax 0045 33 36 71 99
E-mail: kathryn.winther@eea.eu.int
URL http://org.eea.eu.int/tenders

9. a) Deadline for receipt of tenders:

11.7.2003 52 days from dispatch of notice. ( 16:00).

9. b) Address:

European Environment Agency
Kathryn Winther
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark

9. c) Language(s):

Spanish. Danish. German. Greek. English. French. Italian. Dutch. Portuguese. Finnish. Swedish.

10.a) Opening of tenders (persons admitted):

European Environment Agency's representatives and one representative of each tenderer. Please inform Mrs. Winther by separate mail of your wish to attend the opening.

10. b) Date, time and place:

18.7.2003 ( 14:00). European Environment Agency.

11. Deposits and guarantees:

12. Financing and payment:

Please see tender documents.

13. Legal form in case of group bidders:

14. Qualifications:

Legal status:
Proof of the legal status may be furnished by the following documents:

identification sheet (see tender documents)
copy of trade register
copy of VAT registration.

Financial capacity:
Proof of economic and financial capacity may be furnished by one or more of the following documents:

a) appropriate statements from banks or evidence of professional risk indemnity insurance

b) the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established;

c) a statement of overall turnover and turnover concerning the works, supplies or services covered by the contract during a period which may be no more that the last three financial years.

Technical capacity:
Proof of the technical capacity may be furnished by the following documents:

a) the educational and professional qualifications of the service provider or contractor and/or those of the firm's managerial staff and, in particular, those of the person or persons responsible for providing the services or carrying out the works;

b) a description of the technical equipment and tools to be employed by the firm for performing a service or works contract;

c) a description of the measures employed to ensure the quality of supplies and services, and a description of the firm's study and research facilities.

15. Tenders may lapse after:

6 month(s).

16. Award criteria:

The most economically advantageous tender as stated below.
Experience and skills of trainer especially with reference to teaching in multi-national groups ( 25). Capacities to accommodate requirements within the three main languages mentioned (e.g. number of simultaneous classes/number of teachers/trainers etc.) ( 25). Outline of proposed teaching forms/methods ( 20). Price per teaching hour (45 minutes) outside EEA premises ( 20). Price per teaching hour (45 minutes) within EEA premises ( 10).

17. Other information:

Type of procedure: Open procedure. Address from which further information can be obtained:

European Environment Agency
Kathryn Winther
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark
Telephone 0045 33 36 71 00
Fax 0045 33 36 71 99
E-mail: kathryn.winther@eea.eu.int
URL http://org.eea.eu.int/tenders

Grounds for exclusion:

The tenderer shall provide an auto-declaration, preferably made on oath before a judical or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion (please see General Terms and Conditions applicable to contracts, Art 2 (2)) applies to the tenderer.

Download documents:

Annex I: Technical Specification

Annex II: Procedure for submitting an offer for Tender EEA/ADM/03/004

Annex IV: Framework contract

Annex VI: Checklist for submitting an offer

Annex I: Procedure for submitting an offer for Tender EEA/RNC/03/002

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EEA/RNC/03/002 - Miscellaneous services

Call For Tender Published 21 May 2003

Award notice

Call for Tender

DK-Copenhagen: miscellaneous services

EEA/RNC/03/002

1. Awarding authority:

European Environment Agency
Att: Lars Mortensen
Kongens Nytorv 6
DK-1050 Copenhagen K
Tel.: 0045 33 36 72 88
Fax: 0045 33 36 72 93
E-mail: lars.mortensen@eea.eu.int
URL: http://org.eea.eu.int

2. Category of service and description, CPC reference number, quantity, options:

93000000.

Service category: 27.

Name given to contract: evaluation of the effectiveness of policies to address waste water pollution in selected European countries.

Reference number attributed: EEA/RNC/03/002.

Description of contract:
provide an evaluation of the effectiveness of economic instruments to address waste water pollution from point sources in six to seven EEA member countries in the period from 1970 to 2002.

As a follow-up to the 2001 EEA Report 'Reporting on Environmental Measures: Are we being effective?', pilot studies to evaluate the effectiveness of policies in selected areas for selected European countries will be undertaken. One study is to evaluate the effectiveness of policies to address waste water pollution from point sources in selected European countries. The contractor who will be awarded the contract will undertake this study.

The following tasks are foreseen:

Task 1. Identification of countries for the evaluation.

The contractor shall make an assessment of:
a) the availability of and the access to information in European countries on economic and other instruments to address waste water pollution from point sources; and
b) the availability of data for indicators of environmental pressures from waste water and related changes in the state of the environment. Based on this assessment, the contractor shall select six to seven EEA member countries for which the evaluation will be undertaken.

Task 2. A detailed qualitative assessment of the use of economic instruments to address waste water pollution from point sources in six to seven European countries.

For each of the countries selected, a detailed qualitative assessment shall be made of the economic instruments put in place since 1970 to address waste water pollution from point sources. The assessment shall include a quantitative assessment of the costs of putting the policies in place and a qualitative analysis of the institutional structures underlying the policies.

Making use of the country assessments, a comparative assessment of the economic and other instruments put in place in the countries to address waste water pollution from point sources - including their costs and the related institutional structures - shall be made.

Task 3. A quantitative indicator-based assessment of changes in environmental pressures and the state of the environment related to waste water pollution from point sources in the countries selected. The contractor shall undertake an indicator-based assessment of national trends in the period 1970-2002 in the selected countries for waste water pollution from point sources. The assessment shall include the indicators Biological Oxygen Demand (BOD) and Chemical Oxygen Demand (COD), and for those years for which data is available also emissions of heavy metals, nitrogen, phosphates and water use by industry. It shall also include key state of the environment trends related to pressures from waste water pollution.

The contractor shall also undertake a comparative assessment of the trends for each indicator comparing the trends in the countries.

Task 4. Evaluation of the effectiveness of economic instruments to address waste water pollution from point sources in selected European countries.

Based on the activities described above, the contractor shall undertake a qualitative and quantitative evaluation of the environmental effectiveness of economic instruments implemented in the six to seven countries in the period 1970-2002.

The evaluation of the policy effectiveness shall be undertaken at country level and as a comparative assessment comparing the effectiveness of the instruments implemented in the countries selected.

Task 5. Report to the EEA.

The results of the evaluation activities shall be presented in a report to the EEA.

Total quantity or extent:
The winning contractor will be awarded a contract for 10 months.
The maximum budget foreseen is 50 000 EUR (including all costs).
The evaluation report must be delivered to the EEA no later than 10 months after signing of the contract.

A draft report must be delivered no later than seven months after signing of the contract.

3. Delivery to:

Lars Mortensen
EEA/RNC/03/002
Kongens Nytorv 6
DK-1050 Copenhagen K
NUTS: DK000, DK001

4.

(a) Reserved for a particular profession:

No.

(b) Law, regulation or administrative provision:

-

(c) Obligation to mention the names and qualification of personnel:

Yes.

5. Division into lots:

No.

6. Variants:

No.

7. Time limits for completion or duration of the contract, for starting or providing the service:

10 months.

8.

(a) Documents from:

European Environment Agency
Att: Charlotta Colliander
Kongens Nytorv 6
DK-1050 Copenhagen K
Tel.: 0045 33 36 72 02
Fax: 0045 33 36 72 93
E-mail: charlotta.colliander@eea.eu.int
URL: http://org.eea.eu.int

(b) Requests not later than:

-

(c) Fee:

-

9.

(a) Deadline for receipt of tenders:

30.6.2003 (16:00)

(b) Address:

European Environment Agency
Att: Lars Mortensen
Kongens Nytorv 6
DK-1050 Copenhagen K

(c) Language(s):

Spanish, Danish, German, Greek, English, French, Italian, Dutch, Portuguese, Finnish, Swedish.

10.

(a) Opening of tenders (persons admitted):

European Environment Agency's representatives and one representative of each tenderer. Please inform Mr Lars Mortensen by separate mail if you wish to attend the opening.

(b) Date, time and place:

9.7.2003 (10:30)
European Environment Agency
Kongens Nytorv 6
DK-1050 Copenhagen K

11. Deposits and guarantees:

-

12. Financing and payment:

- Prices must be quoted in euro; - prices must be fixed amounts; - estimated travel and subsistence expenses must be indicated separately in the breakdown of costs.
The consultant is expected to offer their services showing a budget for their activities, and stating daily rates according to the expertise offered and level of experience.
Submission of a tender implies acceptance of the terms specified in the Agency's 'General terms and conditions applicable to contracts' in all matters not governed by this invitation to tender and waiver your company's own terms of business.

13. Legal form in case of group bidders:

-

14. Qualifications:

Legal status:

proof of the legal status may be furnished by the following documents:
- an identification sheet (name or business name, legal status, contact person, bank account, etc.);
- where applicable, references of inscription in the VAT-register;
- where applicable, references of inscription in the trade register.

Financial capacity:

proof of economic and financial capacity may be furnished by one or more of the following documents:
- appropriate statements from banks or evidence of professional risk indemnity insurance;
- the presentation of balance sheets or extracts from balance sheets for at least the last year for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established.

Technical capacity:

evidence of the technical and professional capacity may be furnished by the following documents:
a) the educational and professional qualifications of the service provider or contractor and/or those of the firm's managerial staff and, in particular, those of the person or persons responsible for providing the services or carrying out the works (indicate knowledge of and experience with information sources as well as a company profile showing good and proven knowledge of environmental policy and in particular of policy effectiveness evaluation and instruments to address waste water pollution in European countries);
b) a description of the measures employed to ensure the quality of services;
c) a list of the principal services provided in the last year with the sums, dates and recipients, public or private;
d) an indication of the proportion of the contract which the tenderer may intend to subcontract.

15. Tenders may lapse after:

6 months.

16. Award criteria:

The most economically advantageous tender as stated below.
Proven experience in undertaking and publishing high quality policy effectiveness evaluations related to policies to address waste water pollution in European countries (35). Solid knowledge and understanding of waste water policies in European countries, incl. of their costs and the institutional frameworks within which the policies are implemented (10). Solid knowledge and understanding of the environmental pressures that result from waste water pollution in Europe (10). Soundness of the methodological approach (10). Competence of working team, as appearing from CVs (10). Practicality and completeness of the work plan proposed (5). Price (20).

17. Other information:

Address from which further information can be obtained:

European Environment Agency
Att: Lars Mortensen
Kongens Nytorv 6
DK-1050 Copenhagen K
Tel.: 0045 33 36 72 88
Fax: 0045 33 36 72 93
E-mail: lars.mortensen@eea.eu.int
URL: http://org.eea.eu.int

Type of procedure: open procedure.

Address from which further information can be obtained:

European Environment Agency
Att: Lars Mortensen
Kongens Nytorv 6
DK-1050 Copenhagen K
Tel.: 0045 33 36 72 88
Fax: 0045 33 36 72 93
E-mail: lars.mortensen@eea.eu.int
URL: http://org.eea.eu.int

The tender documents can be obtained from the European Environment Agency in 3 ways:

(1) by down-loading all tender documents from the EEA website
(2) by sending a fax request 0045 33 36 72 93 to Lars Mortensen
(3) by sending a request by letter or e-mail (lars.mortensen@eea.eu.int)
to Mr Lars Mortensen, EEA, Kongens Nytorv 6, DK-1050 Copenhagen K.

The tender documents include all relevant information (e.g. how to submit tenders, description of the work, forms, etc.).
In the awarding criteria the price will be valued as follows: 20 points for the cheapest offer, 0 points for the most expensive offer, whereas offers with prices in between will be valued pro rata.

Grounds for exclusion:

the tenderer shall provide an auto-declaration, preferably made on oath before a judicial or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion (please see General Terms and Conditions applicable to contracts, Art 2 (2)) applies to the tenderer.

18. Date of pre-information publication:

-

19. Notice postmarked:

7.5.2003

20. Notice received on:

7.5.2003

21. Covered by the GPA agreement:

Yes.

Download documents:

Annex II: Terms of reference

Annex IV: Service contract

Annex I: Procedure for submitting an offer for Tender EEA/ADM/03/003

Annexes I - VII

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EEA/ADM/03/003 - Office machinery, equipment and supplies except computers

Call For Tender Published 12 May 2003

Call for tender: EEA/ADM/03/003

DK-Copenhagen K: Office machinery, equipment and supplies except computers

2003/S 90-079932

1. Awarding authority:

European Environment Agency
Domingo Zorrilla
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark
Telephone 0045 33 36 71 00
Fax 0045 33 36 71 99
http://org.eea.eu.int/tenders.

2.a) Award procedure:

Open procedure.

2.b) Contract type:

Purchase. Framework contract.

3.a) Delivery to:

Kongens Nytorv 6
DK-1050 Copenhagen K
NUTS: DK000,DK001

3.b) Goods, CPA reference number:

30100000
Name given to contract: Supply of photocopy and facsimile machines.
Reference number attributed: EEA/ADM/03/003
Description of contract: Supply of photocopy and facsimile machines.

Lot: 1
CPV: 30120000
Short description: Medium sized digital photocopy machines:
Minimum copy speed: 15 - 40 sheets per minute.
Minimum features: Automatic feeder, sorter, stapler, simplex, duplex, 2 in 1.
Size: Maximum width 140 cm including feeder and sorter.

Lot: 2
CPV: 30120000.
Short description: High speed digital photocopy machines:
Minimum copy speed: 40 - 70 sheets per minute
Minimum features: Automatic feeder, sorter, stapler, simplex, duplex, 2 in 1.
Size: Maximum width 140 cm including feeder and sorter.

Lot: 3
CPV: 30120000.
Short description: High speed digital photocopy machines:
Minimum copy speed: 40 - 70 sheets per minute
Minimum features: Automatic feeder, sorter, stapler, simplex, duplex, 2 in 1.
Size: Free size.

Lot: 4
CPV: 30120000.
Short description: Large size digital photocopy machines:
Minimum copy speed: 60 - 90 sheets per minute.
Minimum features: Automatic feeder, sorter, stapler, simplex, duplex, 2 in 1.
Finisher: Stapling/folding; pamphlet with stapling and folding options; insert supply; 4 colours (black + 3 colours).

Lot: 5
CPV: 30120000.
Short description: Digital full colour copy and printing machines:

Lot: 6
CPV: 30120000.
Short description: Telefax machines:
Minimum 2 Mbyte memory.

3.c) Quantity to be supplied, options:

Currently the EEA has got 15 copy machines and 11 fax machines. In the upcoming 4 years the majority needs to be replaced and some further machines might be needed.

3.d) Division into lots:

Yes. Tenders may be submitted for all lots.

4. Time limits for completion or duration of the contract, for starting or delivering supplies:

48 month(s).

5.a) Documents from:

European Environment Agency
Domingo Zorrilla
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark
Telephone 0045 33 36 71 00
Fax 0045 33 36 71 99
E-mail: domingo.zorrilla@eea.eu.int
URL http://org.eea.eu.int/tenders

6.a) Deadline for receipt of tenders:

23.6.2003 ( 16:00), 52 days from dispatch of notice.

6.b) Address:

European Environment Agency
Domingo Zorrilla
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark

6.c) Language(s):

Spanish. Danish. German. Greek. English. French. Italian. Dutch. Portuguese. Finnish. Swedish.

7.a) Opening of tenders (persons admitted):

European Environment Agency's representatives and one representative of each tenderer. Please inform Mr. D. Zorrilla by separate mail of your wish to attend the opening.

7.b) Date, time and place:

30.6.2003 ( 11:00). European Environment Agency.

8. Deposits and guarantees:

9. Financing and payment:

Please see tender documents.

10. Legal form in case of group bidders:

11. Qualifications:

Legal status:

Proof of the legal status may be furnished by the following documents:
- identification sheet (see tender documents)
- copy of trade register
- copy of VAT registration.

Financial capacity:

Proof of economic and financial capacity may be furnished by one or more of the following documents:

a) appropriate statements from banks or evidence of professional risk indemnity insurance

b) the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established;

c) a statement of overall turnover and turnover concerning the works, supplies or services covered by the contract during a period which may be no more that the last three financial years.

Technical capacity:

Proof of the technical capacity may be furnished by:

a) Samples, descriptions and/or authentic photographs and/or certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of the products with the specifications or standards in force.

b) a list of technicians or technical bodies involved, especially those responsible for quality control and maintenance.

12. Tenders may lapse after:

6 month(s).

13. Award criteria:

The most economically advantageous tender as stated below.
Quality/Operational reliability ( 30).
Price ( 30).
Stability of maintenance/service ( 20).
Environmental considerations ( 20).

14. Variants:

No.

15. Other information:

Address from which further information can be obtained:
European Environment Agency
Att.: Domingo Zorrilla
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark
Telephone 0045 33 36 71 00
Fax 0045 33 36 71 99
E-mail: domingo.zorrilla@eea.eu.int
URL http://org.eea.eu.int/tenders

Grounds for exclusion:

The tenderer shall provide an auto-declaration, preferably made on oath before a judical or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion (please see General Terms and Conditions applicable to contracts, Art 2 (2)) applies to the tenderer.

16. Date of pre-information publication:

17. Notice postmarked:

29.4.2003

18. Notice received on:

29.4.2003

19. Covered by the "GPA" agreement:

Yes.

Download tender documents:

Annex IV: Framework contract

Annex VI: Checklist for submitting an offer

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EEA/ITS/03/006 - Recreational, cultural and sporting services

Call For Tender Published 04 Apr 2003

Call for tender: EEA/ITS/03/006

DK-Copenhagen: recreational, cultural and sporting services

2003/S 67-058189

1. Awarding authority:

European Environment Agency,
Att: Ove Caspersen,
Kongens Nytorv 6,
DK-1050 Copenhagen.
Tel.: 0045 33 36 71 00.
Fax: 0045 33 36 71 99.
URL: http://org.eea.eu.int/tenders.

2. Category of service and description, CPC reference number, quantity, options:

92000000.
Framework contract. service category: 27.
Name given to contract: provision of events services for the European Environment Agency.
Reference number attributed: EEA/ITS/03/006.
Description of contract: to provide the European Environment Agency with services relating to the preparation and carrying out of events on EEA matters, products, environmental information or other related issues.

3. Delivery to:

Kongens Nytorv 6.
DK-1050 Copenhagen K.

NUTS:

DK000, DK001.

4. (a) Reserved for a particular profession:

No.
(b) Law, regulation or administrative provision:
(c) Obligation to mention the names and qualification of personnel: Yes.

5. Division into lots:

No.

6. Variants:

No.

7. Time limits for completion or duration of the contract, for starting or providing the service:

48 month(s).

8. (a) Documents from:

European Environment Agency,
Att: Linda Jandrup,
Kongens Nytorv 6,
DK-1050 Copenhagen K.
Tel.: 0045 33 36 71 71.
Fax: 0045 33 36 71 97.
E-mail:linda.jandrup@eea.eu.int.
URL: http://org.eea.eu.int/tenders.

(b) Requests not later than:

(c) Fee:

9. (a) Deadline for receipt of tenders:

19.5.2003 (16.00).

(b) Address:

European Environment Agency,
Att: Ove Caspersen,
Kongens Nytorv 6,
DK-1050 Copenhagen K.

(c) Language(s):

Spanish, Danish, German, Greek, English, French, Italian, Dutch, Portuguese, Finnish, Swedish, Bulgarian, Czech, Estonian, Hungarian, Icelandic, Latvian, Lithuanian, Norwegian, Polish, Rumanian, Slovak, and Slovenian.

10. (a) Opening of tenders (persons admitted):

European Environment Agency's representatives and one representative of each tenderer.

(b) Date, time and place:

28.5.2003 (9.30).
European Environment Agency,
Kongens Nytorv 6,
DK-1050 Copenhagen K,
Denmark.

11. Deposits and guarantees:

12. Financing and payment:

See contract documents.

13. Legal form in case of group bidders:

14. Qualifications: Conditions for participation (selection criteria):

Legal status:

Copy of documents confirming the tenderer's:
- inclusion in a trade register.
and/or.
- VAT registration.
Financial capacity:
Evidence of economic and financial capacity shall be furnished by one or more of the following documents:
- appropriate statements from banks or evidence of professional risk indemnity insurance.
- the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established.
Exclusion cases: the tenderer shall provide evidence that he/she is not in the situation described in Article 2.2 of the Agency's general terms and conditions applicable to contracts. The evidence shall be a recent certificate issued by the competent authority of the country concerned. Where no such certificate is issued it may be replaced by a sworn, or failing that, a solemn statement made before a judicial or administrative authority, a notary, or a qualified professional body in his/her country of origin or provenance.
Technical capacity:
Provision of evidence in the tender documents:
- that the business activity of the company is relevant from the standpoint of the task in question by listing the principal services provided and supplies delivered in the past three years, with the sums, dates and recipients, public or private.
- of relevant knowledge, by enclosing CVs of the staff proposed for delivery of the consultancy services.
- of the average annual manpower and the number of managerial staff of the tenderer in the last three years.

15. Tenders may lapse after:

9 month(s).

16. Award criteria:

Criteria as stated in contract documents.

17. Other information:

Address from which further information can be obtained:
European Environment Agency,
Att: Ove Caspersen, Kongens Nytorv 6,
DK-1050 Copenhagen K. Tel.: 0045 33 36 72 03.
Fax: 0045 33 36 71 97.
E-mail: ove.caspersen@eea.eu.int.
URL: http://org.eea.eu.int/tenders.
Type of procedure: open procedure.

The winning contractor will be awarded a framework contract for four years on the condition that the criteria in the call for tender are constantly met.

Specific agreements will be issued under the framework contract as and when needed.

18. Date of pre-information publication:

19. Notice postmarked:

25.3.2003.

20. Notice received on:

25.3.2003.

21. Covered by the GPA agreement:

Yes.

Download:

Annex IIa: Specimen quotations

Annex IV: Draft framework contract

Annex V: General terms

Annex VI: Travel expenses

Annex I: Procedure for submitting a Call for Tender

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EEA/ADM/03/002 - Travel agencies services

Call For Tender Published 24 Mar 2003

Call for tender: EEA/ADM/03/002

DK-Copenhagen: travel agencies services
2003/S 58-050046

1. Awarding authority:

European Environment Agency

Tommi Multala
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark.

Telephone 0045 33 36 71 00
Fax 0045 33 36 71 99

URL http://org.eea.eu.int/tenders

2. Category of service and description, CPC reference number, quantity, options:

Service category: 27. Framework contract. 63000000,63510000. Name given to contract: Travel Agency Services.
Reference number attributed: EEA/ADM/03/002.
Description of contract: Travel Agency Services (air, train, ship etc). Please see tender documents for details.
Total quantity or extent: The estimated annual volume is about 800 travels of which around 80 % are trips within Europe including Central and Eastern Europe.
Options: The travel Agency should take up its work on 1/10/03.

3. Delivery to:

Kongens Nytorv 6
DK-1050 Copenhagen K
NUTS: DK000,DK001

4.a) Reserved for a particular profession:

Yes.

4.b) Law, regulation or administrative provision:

- please furnish a copy of your firm's IATA licence.

4.c) Obligation to mention the names and qualification of personnel:

Yes.

5. Division into lots:

No.

6. Variants:

No.

7. Time limits for completion or duration of the contract, for starting or providing the service:

48 month(s). Starting 1.10.2003.

8.a) Documents from:

European Environment Agency

Att. Tommi Multala
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark

Telephone 0045 33 36 71 00
Fax 0045 33 36 71 94

E-mail: tommi.multala@eea.eu.int
URL http://org.eea.eu.int/tenders

9.a) Deadline for receipt of tenders:

5.5.2003; 52 days from dispatch of notice. (16:00).

9.b) Address:

European Environment Agency

Tommi Multala
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark

9.c) Language(s):

Spanish. Danish. German. Greek. English. French. Italian. Dutch. Portuguese. Finnish. Swedish.

10.a) Opening of tenders (persons admitted):

European Environment Agency's representatives and one representative of each tenderer. Please inform Mr. T. Multala by separate mail of your wish to attend the opening.

10.b) Date, time and place:

13.5.2003 (14:00). European Environment Agency.

11. Deposits and guarantees:

12. Financing and payment:

Please see tender documents.

13. Legal form in case of group bidders:

14. Qualifications:

Legal status:

Proof of the legal status may be furnished by the following documents:

identification sheet (see tender documents)
copy of trade register
copy of VAT registration.

Financial capacity:

Proof of economic and financial capacity may be furnished by one or more of the following documents:

a) appropriate statements from banks or evidence of professional risk indemnity insurance
b) the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established;
c) a statement of overall turnover and turnover concerning the works, supplies or services covered by the contract during a period which may be no more that the last three financial years.

Technical capacity:

a) the educational and professional qualifications of the service provider or contractor and/or those of the firm's managerial staff and, in particular, those of the person or persons responsible for providing the services or carrying out the works;
b) a description of the technical equipment, tools and plant to be employed by the firm for performing a service or works contract;
c) a description of the measures employed to ensure the quality of supplies and services, and a description of the firm's study and research facilities.

15. Tenders may lapse after:

6 month(s).

16. Award criteria:

The most economically advantageous tender as stated below.
Price and fees (30). System availability (30). Support and communication (20). Discount fares (10). Payment terms (10).

17. Other information:

Type of procedure: Open procedure. Address from which further information can be obtained:

European Environment Agency
Att. Tommi Multala
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark

Telephone 0045 33 36 71 00
Fax 0045 33 36 71 94

E-mail: tommi.multala@eea.eu.int
URL http://org.eea.eu.int/tenders

Grounds for exclusion:

The tenderer shall provide an auto-declaration, preferably made on oath before a judical or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion (please see General Terms and Conditions applicable to contracts, Art 2 (2)) applies to the tenderer.

18. Date of pre-information publication:

19. Notice postmarked:

12.03.2003

20. Notice received on:

12.03.2003

21. Covered by the "GPA" agreement:

Yes.

Download:

Annex IV: Draft framework contract

Annex V: General terms and conditions applicable to contracts

Annex VI: Checklist for easier follow-up

Annex I: Procedure for submitting an offer for Tender EEA/RNC/03/001

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EEA/RNC/03/001 - Miscellaneous services

Call For Tender Published 18 Mar 2003

Award notice

Call for tender: EEA/RNC/03/001

DK-Copenhagen: miscellaneous services
2003/S 54-046421

1. Awarding authority:

European Environment Agency
Hans Vos
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark.

Telephone 0045 33 36 72 02
Fax 0045 33 36 72 93
URL http://org.eea.eu.int

2. Category of service and description, CPC reference number, quantity, options:

Service category: 27. 93000000. Name given to contract: Executing an inventory of economic instruments in EEA countries.
Reference number attributed: EEA/RNC/03/001.
Description of contract: Drawing up an inventory of economic instruments for environmental policy and natural resources management in selected EEA countries.

EEA and OECD are establishing a database for economic instruments for environmental policy and natural resources management in EEA and OECD member countries. Although much information is already available, there are gaps that will be filled in this project.

The consultant who will be awarded the contract will have to execute an inventory of economic instruments for the countries specified under task 2.

The following tasks are foreseen:

Task 1: Familiarize with existing information and its structure.

The database is written in MS Access97 and specifies the exact details of the economic instruments that should be found.

Task 2: Contact relevant networks and retrieve the requested information:

A network of experts in the various countries is currently under development. The consultant should contact them and identify additional information on the instruments either or not already in the database. EEA will provide the coordinates of this network and inform the network about this project.

The consultant must however also exploit his own networks to collect additional data necessary to achieve a satisfactory level of information in the database.

Information will need to be collected for the following types of economic instruments:

1. Environmentally motivated subsidies
2. Trading permits systems
3. Deposit-refund systems
4. Voluntary approaches
5. Environmental taxes and charges

The use of these instruments in environmental policy at national, provincial and local level (aimed at the quality of air and climate, water, waste, soil, and at products) as well as in natural resources management (wetlands, forestry, fishery, nature conservation areas, resources such as water and minerals, natural species and wildlife) will need to be included. Also instruments managed outside the public sector, but decided on in cooperation with the public sector must be included as well.

The inventory will be made for the following countries: Albania, Bosnia-Herzegovina, Bulgaria, Croatia, Cyprus, Estonia, TFYR of Macedonia, Latvia, Liechtenstein, Lithuania, Malta, Romania, Slovenia and the Federation of Serbia and Montenegro.

Task 3: Uploading the collected information in the database

After proper quality checking the collected information will be put in the MS Access97 database. Files for the relevant countries will be provided by EEA, and returned to EEA after completion.

Total quantity or extent: The winning contractor will be awarded a contract for one year which may be renewed twice each for the period of one year (total project duration will be max. 36 months), up to a maximum budget of EUR 162,000 for all contracts together, provided that funds will be available in future budget years. For the first year the max. foreseen budget is EUR 60,000 (including all costs).

3. Delivery to:

Mr. Hans Vos
EEA/RNC/03/001
Kongens Nytorv 6
DK-1050 Copenhagen K

NUTS: DK000,DK001

4.a) Reserved for a particular profession:

No

4.c) Obligation to mention the names and qualification of personnel:

Yes

5. Division into lots:

No

6. Variants:

No

7. Time limits for completion or duration of the contract, for starting or providing the service:

12+ month(s).

8.a) Documents from:

European Environment Agency
Charlotta Colliander
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark

Telephone 0045 33 36 72 02
Fax 0045 33 36 72 93
E-mail: Charlotta.Colliander@eea.eu.int
URL http://org.eea.eu.int

9.a) Deadline for receipt of tenders:

28.4.2003 52 days from dispatch of notice. (16:00)

9.b) Address:

European Environment Agency
Mr. Hans Vos
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark

9.c) Language(s):

Spanish, Danish, German, Greek, English, French, Italian, Dutch, Portuguese, Finnish, Swedish.

10.a) Opening of tenders (persons admitted):

European Environment Agency's representatives and one representative of each tenderer. Please inform Mr. H. Vos by separate mail of your wish to attend the opening.

10.b) Date, time and place:

6.5.2003 ( 10:30). European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K, Denmark.

11. Deposits and guarantees:

12. Financing and payment:

Prices must be quoted in Euros;
Prices must be fixed amounts;
Estimated travel and subsistence expenses must be indicated separately in the break down of costs.

The consultant is expected to offer their services showing a budget for their activities, and stating daily rates according to the expertise offered and level of experience.

Submission of a tender implies acceptance of the terms specified in the Agencys General terms and conditions applicable to contracts in all matters not governed by this invitation to tender and waiver your companys own terms of business.

13. Legal form in case of group bidders:

14. Qualifications:

Legal status:

Proof of the legal status may be furnished by the following documents:

An identification sheet (name or business name, legal status, contact person, bank account, etc.).
Where applicable, references of inscription in the VAT-register;
Where applicable, references of inscription in the trade register.

Financial capacity:

Proof of economic and financial capacity may be furnished by one or more of the following documents:

- appropriate statements from banks or evidence of professional risk indemnity insurance;

- the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established.

Technical capacity:

Evidence of the technical and professional capacity may be furnished by the following documents:

a) the educational and professional qualifications of the service provider or contractor and/or those of the firm's managerial staff and, in particular, those of the person or persons responsible for providing the services or carrying out the works (indicate knowledge of and experience with information sources as well as a company profile showing good and proven knowledge of environmental policy and in particular of economic instruments at national level, in particular in the countries covered in this project);

b) a description of the technical equipment and tools to be employed by the firm for performing a service or works contract;(state the experience with existing MS-Access databases)

c) a description of the measures employed to ensure the quality of supplies and services;

d) A list of the principal services provided in the past three years with the sums, dates and recipients, public or private.

15. Tenders may lapse after:

9 month(s)

16. Award criteria:

The most economically advantageous tender as stated below.
Soundness of the methodological approach (15). Practicality and completeness of the work plan proposed (15). Availability of relevant networks in the indicated geographic area (30). Price (40).

17. Other information:

Type of procedure: Open procedure. Address from which further information can be obtained:

European Environment Agency
Att. Hans Vos
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark.

Telephone 0045 33 36 71 41
Fax 0045 33 36 72 93
E-mail: Hans.Vos@eea.eu.int
URL http://org.eea.eu.int

The tender documents can be obtained from the European Environment Agency in 4 ways:

(1) by e-mailing a request to Charlotta.Colliander@eea.eu.int;
(2) by sending a fax request ((45) 33 36 72 93;
(3) by sending a request by letter to Mr. Hans Vos, EEA, Kongens Nytorv 6, DK-1050 Copenhagen K or
(4) by downloading all tender documents from the download section of this page.

The tender documents include all relevant information (e.g. how to submit tenders, description of the work, forms, etc.)

Grounds for exclusion:

The tenderer shall provide an auto-declaration, preferably made on oath before a judical or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion (please see General Terms and Conditions applicable to contracts, Art 2 (2)) applies to the tenderer.

18. Date of pre-information publication:

19. Notice postmarked:

6.3.2003

20. Notice received:

6.3.2003

21 Covered by the "GPA" agreement:

Yes

Download:

Annex II: Description of the work

Annex IV: DRAFT contract

http://org.eea.eu.int/tenders.

Annexes I - VII

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EEA/ADM/03/001 - Canteen equipment

Call For Tender Published 04 Mar 2003

Call for Tender EEA/ADM/03/001

DK-Copenhagen: Canteen equipment 2003/S 44-037496

1. Awarding authority:

European Environment Agency
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark

Telephone 0045 33 36 71 00
Fax 0045 33 36 71 99

URL: http://org.eea.eu.int/tenders

2.a) Award procedure:

Open procedure.

2.b) Contract type:

Purchase. Framework contract.

3.a) Delivery to:

Kongens Nytorv 6
DK-1050 Copenhagen K
NUTS: DK000,DK001.

3.b) Goods, CPA reference number:

29842200, 28600000.

Name given to contract: Canteen equipment supplies.
Reference number attributed: EEA/ADM/03/001.
Description of contract: purchase of canteen equipment.

3.c) Quantity to be supplied, options:

The canteen at the EEA is set up for about 150 persons and is currently fully equipped. This call is to procure replacement of equipment and to extend it according a possible increase of staff at EEA.

3.d) Division into lots:

No.

4. Time limits for completion or duration of the contract, for starting or delivering supplies:

48 month(s).

5.a) Documents from:

European Environment Agency
Att. Domingo Zorrilla
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark

Telephone 0045 33 36 71 00
Fax 0045 33 36 71 99

E-mail: domingo.zorrilla@eea.eu.int

URL: http://org.eea.eu.int/tenders

6.a) Deadline for receipt of tenders:

14.4.2003 52 days from dispatch of notice. (16:00)

6.b) Address:

European Environment Agency
Att. Domingo Zorrilla
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark

6.c) Language(s):

Spanish. Danish. German. Greek. English. French. Italian. Dutch. Portuguese. Finnish. Swedish.

7.a) Opening of tenders (persons admitted):

European Environment Agency's representatives and one representative of each tenderer. Please inform Mr. D. Zorrilla by separate mail of your wish to attend the opening.

7.b) Date, time and place:

22.4.2003 ( 11:00). European Environment Agency.

8. Deposits and guarantees:

9. Financing and payment:

Please see tender documents.

10. Legal form in case of group bidders:

11. Qualifications:

Legal status:

- identification sheet (see tender documents)

- copy of trade register

- copy of VAT registration.

Financial capacity:

Proof of economic and financial capacity may be furnished by one or more of the following documents:

a) appropriate statements from banks or evidence of professional risk indemnity insurance

b) the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established;

c) a statement of overall turnover and turnover concerning the works, supplies or services covered by the contract during a period which may be no more that the last three financial years.

Technical capacity:

Samples, descriptions and/or authentic photographs and/or certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of the products with the specifications or standards in force.

12. Tenders may lapse after:

6 month(s).

13. Award criteria:

The most economically advantageous tender as stated below.

Quality ( 30). Price ( 30). Stability of delivery ( 20). Environmental considerations ( 20).

14. Variants:

No.

15. Other information:

Address from which further information can be obtained:

European Environment Agency
Att. Domingo Zorrilla
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark

Telephone 0045 33 36 71 00
Fax 0045 33 36 71 99

E-mail: domingo.zorrilla@eea.eu.int

Grounds for exclusion:

The tenderer shall provide an auto-declaration, preferably made on oath before a judical or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion (please see General Terms and Conditions applicable to contracts, Art 2 (2)) applies to the tenderer.

Download annexes

Annex 1 - Procedure for submitting a Call for Tender

Annex 2 - Technical specifications

Annex 3 - Identification sheet

Annex 4 - Draft framework contract

Annex 5 - General terms and conditions applicable to contracts

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EEA/ITS/03/004 - Radio, television, communication, telecommunication and related equipment and apparatus

Call For Tender Published 17 Feb 2003

Award notice

Call for tender: EEA/ITS/03/004

DK-Copenhagen: radio, television, communication, telecommunication and related equipment and apparatus

2003/S 41-034710

1.		Awarding authority: European Environment Agency, Att: Ove Caspersen, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 71 00. Fax: 0045 33 36 71 99. URL: http://org.eea.eu.int/tenders.
2.		Category of service and description, CPC reference number, quantity, options: 32000000. Framework contract. Service category: 7. Name given to contract: Procurement of audiovisual equipment for the European Environment Agency. Reference number attributed: EEA/ITS/03/004. Description of contract: to provide the European Environment Agency with services relating to the procurement of various types of audiovisual equipment.
3.		Delivery to: Kongens Nytorv 6, DK-1050 Copenhagen K. NUTS: DK000, DK001.
4.	(a)	Reserved for a particular profession: No.
	(b)	Law, regulation or administrative provision:
	(c)	Obligation to mention the names and qualification of personnel: Yes.
5.		Division into lots: No.
6.		Variants: No.
7.		Time limits for completion or duration of the contract, for starting or providing the service: 48 month(s).
8.	(a)	Documents from: European Environment Agency, Att: Linda Jandrup, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 71 71. Fax: 0045 33 36 71 97. E-mail: linda.jandrup@eea.eu.int. URL: http://org.eea.eu.int/tenders.
	(b)	Requests not later than:
	(c)	Fee:
9.	(a)	Deadline for receipt of tenders: 52 days from dispatch of notice (16:00).
	(b)	Address: European Environment Agency, Att: Ove Caspersen, Kongens Nytorv 6, DK-1050 Copenhagen K.
	(c)	Language(s): Spanish, Danish, German, Greek, English, French, Italian, Dutch, Portuguese, Finnish, Swedish, Bulgarian, Czech, Estonian, Hungarian, Icelandic, Latvian, Lithuanian, Norwegian, Polish, Rumanian, Slovak and Slovenian.
10.	(a)	Opening of tenders (persons admitted): European Environment Agency's representatives and one representative of each tenderer.
	(b)	Date, time and place: 23.4.2003 (09:30). European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K.
11.		Deposits and guarantees:
12.		Financing and payment: See contract documents.
13.		Legal form in case of group bidders:
14.		Qualifications: Conditions for participation (selection criteria): legal status: copy of documents confirming the tenderer's: - inclusion in a trade register, and/or - VAT registration; financial capacity: evidence of economic and financial capacity shall be furnished by one or more of the following documents: - appropriate statements from banks or evidence of professional risk indemnity insurance, - the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established. Exclusion cases: the tenderer shall provide evidence that he/she is not in the situation described in Article 2.2 of the Agency's general terms and conditions applicable to contracts. The evidence shall be a recent certificate issued by the competent authority of the country concerned. Where no such certificate is issued it may be replaced by a sworn, or failing that, a solemn statement made before a judicial or administrative authority, a notary, or a qualified professional body in his/her country of origin or provenance; technical capacity: provision of evidence in the tender documents: - that the business activity of the company is relevant from the standpoint of the task in question by listing the principal services provided and supplies delivered in the past three years, with the sums, dates and recipients, public or private, - of relevant knowledge, by enclosing CVs of the staff proposed for delivery of the consultancy services. - of the average annual manpower and the number of managerial staff of the tenderer in the last three years.
15.		Tenders may lapse after: 9 month(s).
16.		Award criteria: Criteria as stated in contract documents.
17.		Other information: Address from which further information can be obtained: European Environment Agency, Att: Ove Caspersen, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 72 03. Fax: 0045 33 36 71 97. E-mail: ove.caspersen@eea.eu.int. URL: http://org.eea.eu.int/tenders. Type of procedure: open procedure. The winning contractor will be awarded a framework contract for four years on the condition that the criteria in the call for tender are constantly met. Specific agreements will be issued under the framework contract as and when needed.
18.		Date of pre-information publication:
19.		Notice postmarked: 17.2.2003.
20.		Notice received on: 17.2.2003.
21.		Covered by the GPA agreement: Yes.

Download:

Annex II: Technical annex

Annex IIa: Specimen quotations for procurement

Annex IV: Draft framework contract

Annex V: General terms

Annex VI: Travel expenses

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EEA/ITS/03/002 - Networks

Call For Tender Published 14 Feb 2003

Award notice

Call for tender: EEA/ITS/03/002

DK-Copenhagen: networks

2003/S 40-033657

1.		Awarding authority: European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 71 00. Fax: 0045 33 36 71 99. URL: http://org.eea.eu.int/tenders.
2.		Category of service and description, CPC reference number, quantity, options: 32400000; 32500000. Framework contract. Service category: 5. Name given to contract: 1: Internet access 2: Dial-in services. Reference number attributed: EEA/ITS/03/002. Description of contract: to provide the European Environment Agency with the following services: lot 1: connectivity to the public Internet; lot 2: dial-in services for distance workers and roaming access via public Internet lines. For both lots, maintenance, monitoring and warranty on services and products must be offered with the actual products. Lot: lot 1. Lot: lot 2.
3.		Delivery to: Agency premises at Kongens Nytorv 6, DK-1250 Copenhagen K. NUTS: DK000, DK001.
4.	(a)	Reserved for a particular profession: No.
	(b)	Law, regulation or administrative provision:
	(c)	Obligation to mention the names and qualification of personnel: No.
5.		Division into lots: Yes. Tenders may be submitted for all lots.
6.		Variants: No.
7.		Time limits for completion or duration of the contract, for starting or providing the service: 48 month(s).
8.	(a)	Documents from: European Environment Agency, Att: Linda Jandrup, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 71 71. Fax: 0045 33 36 71 97. E-mail: linda.jandrup@eea.eu.int. URL: http://org.eea.eu.int/tenders.
	(b)	Requests not later than:
	(c)	Fee:
9.	(a)	Deadline for receipt of tenders: 52 days from dispatch of notice (16:00).
	(b)	Address: European Environment Agency, Att: Orjan Lindberg, Kongens Nytorv 6, DK-1050 Copenhagen K.
	(c)	Language(s): Spanish, Danish, German, Greek, English, French, Italian, Dutch, Portuguese, Finnish, Swedish, Bulgarian, Czech, Estonian, Hungarian, Icelandic, Latvian, Lithuanian, Norwegian, Polish, Rumanian, Slovak and Slovenian.
10.	(a)	Opening of tenders (persons admitted): European Environment Agency's representatives and one representative of each tenderer.
	(b)	Date, time and place: 15.4.2003 (14:00). European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K.
11.		Deposits and guarantees:
12.		Financing and payment: See contract documents.
13.		Legal form in case of group bidders:
14.		Qualifications: Conditions for participation (selection criteria) for lot 1 and lot 2: legal status: copy of documents confirming the tenderer's: - inclusion in a trade register, and/or - VAT registration; financial capacity: evidence of economic and financial capacity shall be furnished by one or more of the following documents: - appropriate statements from banks or evidence of professional risk indemnity insurance, - the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established. Exclusion cases: the tenderer shall provide evidence that he/she is not in the situation described in Article 2.2 of the Agency's general terms and conditions applicable to contracts. The evidence shall be a recent certificate issued by the competent authority of the country concerned. Where no such certificate is issued it may be replaced by a sworn, or failing that, a solemn statement made before a judicial or administrative authority, a notary, or a qualified professional body in his/her country of origin or provenance; technical capacity: provision of evidence in the tender documents: - by listing previous clients and services provided that the business activity of the company is relevant from the standpoint of the lot in question, - explicitly verifying compliance of the vendor with relevant Danish electric and telecommunications standards.
15.		Tenders may lapse after: 9 month(s).
16.		Award criteria: Criteria as stated in contract documents.
17.		Other information: Address from which further information can be obtained: European Environment Agency, Att: Orjan Lindberg, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 71 45. Fax: 0045 33 36 71 97. E-mail: orjan.lindberg@eea.eu.int. URL: http://org.eea.eu.int/tenders. Type of procedure: open procedure. The winning contractor(s) will be awarded a framework contract for four years and on the condition that the criteria in the call for tender are constantly met. The first specific agreement(s) will be awarded for a period of one year on signature of the framework contract(s).
18.		Date of pre-information publication:
19.		Notice postmarked: 14.2.2003.
20.		Notice received on: 14.2.2003.
21.		Covered by the GPA agreement: Yes.

Download:

Annex IV: Draft framework contract EEA

Annex V: Specific agreement

Annex VI: General terms

Annex VII: Travel expenses

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PDF generated on 23 Dec 2024, 02:58 PM

EEA/ITS/03/003 - Computer and related services

Call For Tender Published 14 Feb 2003

Award notice

Call for tender: EEA/ITS/03/003

DK-Copenhagen: computer and related services

2003/S 40-033658

1.		Awarding authority: European Environment Agency, Att: Ove Caspersen, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 71 00. Fax: 0045 33 36 71 99. URL: http://org.eea.eu.int/tenders.
2.		Category of service and description, CPC reference number, quantity, options: 72000000; 30241700. Framework contract. Service category: 7. Name given to contract: Audiovisual production work for the European Environment Agency. Reference number attributed: EEA/ITS/03/003. Description of contract: to provide the European Environment Agency with services relating to the production of audiovisual material on environmental information, organizational matters, products, or other related issues.
3.		Delivery to: Kongens Nytorv 6, DK-1050 Copenhagen K. NUTS: DK000, DK001.
4.	(a)	Reserved for a particular profession: No.
	(b)	Law, regulation or administrative provision:
	(c)	Obligation to mention the names and qualification of personnel: Yes.
5.		Division into lots: No.
6.		Variants: No.
7.		Time limits for completion or duration of the contract, for starting or providing the service: 48 month(s).
8.	(a)	Documents from: European Environment Agency, Att: Linda Jandrup, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 71 71. Fax: 0045 33 36 71 97. E-mail: linda.jandrup@eea.eu.int. URL: http://org.eea.eu.int/tenders.
	(b)	Requests not later than:
	(c)	Fee:
9.	(a)	Deadline for receipt of tenders: 52 days from dispatch of notice (16:00).
	(b)	Address: European Environment Agency, Att: Ove Caspersen, Kongens Nytorv 6, DK-1050 Copenhagen K.
	(c)	Language(s): Spanish, Danish, German, Greek, English, French, Italian, Dutch, Portuguese, Finnish, Swedish, Bulgarian, Czech, Estonian, Hungarian, Icelandic, Latvian, Lithuanian, Norwegian, Polish, Rumanian, Slovak and Slovenian.
10.	(a)	Opening of tenders (persons admitted): European Environment Agency's representatives and one representative of each tenderer.
	(b)	Date, time and place: 16.4.2003 (09:30). European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K.
11.		Deposits and guarantees:
12.		Financing and payment: See contract documents.
13.		Legal form in case of group bidders:
14.		Qualifications: Conditions for participation (selection criteria): legal status: copy of documents confirming the tenderer's: - inclusion in a trade register, and/or - VAT registration; financial capacity: evidence of economic and financial capacity shall be furnished by one or more of the following documents: - appropriate statements from banks or evidence of professional risk indemnity insurance, - the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established. Exclusion cases: the tenderer shall provide evidence that he/she is not in the situation described in Article 2.2 of the Agency's general terms and conditions applicable to contracts. The evidence shall be a recent certificate issued by the competent authority of the country concerned. Where no such certificate is issued it may be replaced by a sworn, or failing that, a solemn statement made before a judicial or administrative authority, a notary, or a qualified professional body in his/her country of origin or provenance; technical capacity: provision of evidence in the tender documents: - that the business activity of the company is relevant from the standpoint of the task in question by listing the principal services provided and supplies delivered in the past three years, with the sums, dates and recipients, public or private, - of relevant knowledge, by enclosing CVs of the staff proposed for delivery of the consultancy services, - of the average annual manpower and the number of managerial staff of the tenderer in the last three years.
15.		Tenders may lapse after: 9 month(s).
16.		Award criteria: Criteria as stated in contract documents.
17.		Other information: Address from which further information can be obtained: European Environment Agency, Att: Ove Caspersen, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 72 03. Fax: 0045 33 36 71 97. E-mail: ove.caspersen@eea.eu.int. URL: http://org.eea.eu.int/tenders. Type of procedure: open procedure. The winning contractor will be awarded a framework contract for four years on the condition that the criteria in the call for tender are constantly met. Specific agreements will be issued under the framework contract as and when needed.
18.		Date of pre-information publication:
19.		Notice postmarked: 14.2.2003.
20.		Notice received on: 14.2.2003.
21.		Covered by the GPA agreement: Yes.

Download:

Annex II: Technical annex

Annex IIa: Specimen quotations production

Annex IV: Draft framework

Annex V: General terms

Annex VI: Travel expenses

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PDF generated on 23 Dec 2024, 02:58 PM

EEA/ITS/03/001 - Local area network services

Call For Tender Published 14 Feb 2003

Award notice

Call for tender: EEA/ITS/03/001

DK-Copenhagen: local area network services

2003/S 40-033654

1.		Awarding authority: European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 71 00. Fax: 0045 33 36 71 99. URL: http://org.eea.eu.int/tenders.
2.		Category of service and description, CPC reference number, quantity, options: 72531000, 72100000, 30200000. Framework contract. Service category: 7. Name given to contract: Hardware, software and consultancy services for the local area network (LAN) at the European Environment Agency. Reference number attributed: EEA/ITS/03/001. Description of contract: to support the European Environment Agency in maintaining and upgrading its local area network (LAN) by providing: - hardware and software required for maintaining the existing network installation and possible expansion of it; - consulting services for maintaining, monitoring, performance tuning and security configuration of EEA's network; - hardware and software support services based on pre-defined response times.
3.		Delivery to: EEA premises at Kongens Nytorv 6, DK-1050 Copenhagen K. NUTS: DK000, DK001.
4.	(a)	Reserved for a particular profession: No.
	(b)	Law, regulation or administrative provision:
	(c)	Obligation to mention the names and qualification of personnel: Yes.
5.		Division into lots: No.
6.		Variants: No.
7.		Time limits for completion or duration of the contract, for starting or providing the service: 48 month(s).
8.	(a)	Documents from: European Environment Agency, Att: Linda Jandrup, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 71 71. Fax: 0045 33 36 71 97. E-mail: linda.jandrup@eea.eu.int. URL: http://org.eea.eu.int/tenders.
	(b)	Requests not later than:
	(c)	Fee:
9.	(a)	Deadline for receipt of tenders: 52 days from dispatch of notice (16:00).
	(b)	Address: European Environment Agency, Att: Orjan Lindberg, Kongens Nytorv 6, DK-1050 Copenhagen K.
	(c)	Language(s): Spanish, Danish, German, Greek, English, French, Italian, Dutch, Portuguese, Finnish, Swedish, Bulgarian, Czech, Estonian, Hungarian, Icelandic, Latvian, Lithuanian, Norwegian, Polish, Rumanian, Slovak and Slovenian.
10.	(a)	Opening of tenders (persons admitted): European Environment Agency's representatives and one representative of each tenderer.
	(b)	Date, time and place: 15.4.2003 (09:30). European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K.
11.		Deposits and guarantees:
12.		Financing and payment: See contract documents.
13.		Legal form in case of group bidders:
14.		Qualifications: Conditions for participation (selection criteria): legal status: copy of documents confirming the tenderer's: - inclusion in a trade register, and/or - VAT registration; financial capacity: evidence of economic and financial capacity shall be furnished by one or more of the following documents: - appropriate statements from banks or evidence of professional risk indemnity insurance, - the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established. Exclusion cases: the tenderer shall provide evidence that he/she is not in the situation described in Article 2.2 of the Agency's general terms and conditions applicable to contracts. The evidence shall be a recent certificate issued by the competent authority of the country concerned. Where no such certificate is issued it may be replaced by a sworn, or failing that, a solemn statement made before a judicial or administrative authority, a notary, or a qualified professional body in his/her country of origin or provenance; technical capacity: provision of evidence in the tender documents: - that the business activity of the company is relevant from the standpoint of the task in question by listing the principal services provided and supplies delivered in the past three years, with the sums, dates and recipients, public or private, - of relevant knowledge, by enclosing CVs of the staff proposed for delivery of the consultancy services, - of the average annual manpower and the number of managerial staff of the tenderer in the last three years, - of ability to deliver the services at EEA's location in Copenhagen, - of ability to repair or replace faulted equipment based on that the network should have a minimum downtime of 4 hours during office hours (08:00-17:00).
15.		Tenders may lapse after: 9 month(s).
16.		Award criteria: Criteria as stated in contract documents.
17.		Other information: Address from which further information can be obtained: European Environment Agency, Att: Orjan Lindberg, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 71 45. Fax: 0045 33 36 71 97. E-mail: orjan.lindberg@eea.eu.int. URL: http://org.eea.eu.int/tenders. Type of procedure: open procedure. Contract duration: the winning contractor will be awarded a framework contract for four years on the condition that the criteria in the call for tender are constantly met. The first specific agreement will be awarded for a period of one year on signature of the framework contract.
18.		Date of pre-information publication:
19.		Notice postmarked: 14.2.2003.
20.		Notice received on: 14.2.2003.
21.		Covered by the GPA agreement: Yes.

Download:

Annex II: Technical specifications Network CFT