EEA/ADM/03/003 - Office machinery, equipment and supplies except computers

Call For Tender Published 12 May 2003

Call for tender: EEA/ADM/03/003

DK-Copenhagen K: Office machinery, equipment and supplies except computers

2003/S 90-079932

1. Awarding authority:

European Environment Agency
Domingo Zorrilla
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark
Telephone 0045 33 36 71 00
Fax 0045 33 36 71 99
http://org.eea.eu.int/tenders.

2.a) Award procedure:

Open procedure.

2.b) Contract type:

Purchase. Framework contract.

3.a) Delivery to:

Kongens Nytorv 6
DK-1050 Copenhagen K
NUTS: DK000,DK001

3.b) Goods, CPA reference number:

30100000
Name given to contract: Supply of photocopy and facsimile machines.
Reference number attributed: EEA/ADM/03/003
Description of contract: Supply of photocopy and facsimile machines.

Lot: 1
CPV: 30120000
Short description: Medium sized digital photocopy machines:
Minimum copy speed: 15 - 40 sheets per minute.
Minimum features: Automatic feeder, sorter, stapler, simplex, duplex, 2 in 1.
Size: Maximum width 140 cm including feeder and sorter.

Lot: 2
CPV: 30120000.
Short description: High speed digital photocopy machines:
Minimum copy speed: 40 - 70 sheets per minute
Minimum features: Automatic feeder, sorter, stapler, simplex, duplex, 2 in 1.
Size: Maximum width 140 cm including feeder and sorter.

Lot: 3
CPV: 30120000.
Short description: High speed digital photocopy machines:
Minimum copy speed: 40 - 70 sheets per minute
Minimum features: Automatic feeder, sorter, stapler, simplex, duplex, 2 in 1.
Size: Free size.

Lot: 4
CPV: 30120000.
Short description: Large size digital photocopy machines:
Minimum copy speed: 60 - 90 sheets per minute.
Minimum features: Automatic feeder, sorter, stapler, simplex, duplex, 2 in 1.
Finisher: Stapling/folding; pamphlet with stapling and folding options; insert supply; 4 colours (black + 3 colours).

Lot: 5
CPV: 30120000.
Short description: Digital full colour copy and printing machines:

Lot: 6
CPV: 30120000.
Short description: Telefax machines:
Minimum 2 Mbyte memory.

3.c) Quantity to be supplied, options:

Currently the EEA has got 15 copy machines and 11 fax machines. In the upcoming 4 years the majority needs to be replaced and some further machines might be needed.

3.d) Division into lots:

Yes. Tenders may be submitted for all lots.

4. Time limits for completion or duration of the contract, for starting or delivering supplies:

48 month(s).

5.a) Documents from:

European Environment Agency
Domingo Zorrilla
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark
Telephone 0045 33 36 71 00
Fax 0045 33 36 71 99
E-mail: domingo.zorrilla@eea.eu.int
URL http://org.eea.eu.int/tenders

6.a) Deadline for receipt of tenders:

23.6.2003 ( 16:00), 52 days from dispatch of notice.

6.b) Address:

European Environment Agency
Domingo Zorrilla
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark

6.c) Language(s):

Spanish. Danish. German. Greek. English. French. Italian. Dutch. Portuguese. Finnish. Swedish.

7.a) Opening of tenders (persons admitted):

European Environment Agency's representatives and one representative of each tenderer. Please inform Mr. D. Zorrilla by separate mail of your wish to attend the opening.

7.b) Date, time and place:

30.6.2003 ( 11:00). European Environment Agency.

8. Deposits and guarantees:

9. Financing and payment:

Please see tender documents.

10. Legal form in case of group bidders:

11. Qualifications:

Legal status:

Proof of the legal status may be furnished by the following documents:
- identification sheet (see tender documents)
- copy of trade register
- copy of VAT registration.

Financial capacity:

Proof of economic and financial capacity may be furnished by one or more of the following documents:

a) appropriate statements from banks or evidence of professional risk indemnity insurance

b) the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established;

c) a statement of overall turnover and turnover concerning the works, supplies or services covered by the contract during a period which may be no more that the last three financial years.

Technical capacity:

Proof of the technical capacity may be furnished by:

a) Samples, descriptions and/or authentic photographs and/or certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of the products with the specifications or standards in force.

b) a list of technicians or technical bodies involved, especially those responsible for quality control and maintenance.

12. Tenders may lapse after:

6 month(s).

13. Award criteria:

The most economically advantageous tender as stated below.
Quality/Operational reliability ( 30).
Price ( 30).
Stability of maintenance/service ( 20).
Environmental considerations ( 20).

14. Variants:

No.

15. Other information:

Address from which further information can be obtained:
European Environment Agency
Att.: Domingo Zorrilla
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark
Telephone 0045 33 36 71 00
Fax 0045 33 36 71 99
E-mail: domingo.zorrilla@eea.eu.int
URL http://org.eea.eu.int/tenders

Grounds for exclusion:

The tenderer shall provide an auto-declaration, preferably made on oath before a judical or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion (please see General Terms and Conditions applicable to contracts, Art 2 (2)) applies to the tenderer.

16. Date of pre-information publication:

17. Notice postmarked:

29.4.2003

18. Notice received on:

29.4.2003

19. Covered by the "GPA" agreement:

Yes.

Download tender documents:

Annex I: Procedure for submitting an offer for Tender EEA/ADM/03/003

Annex II: Technical specifications

Annex III: Identification sheet

Annex IV: Framework contract