Register of the data protection officer

Page Last modified 04 Dec 2018

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This page was archived on 04 Dec 2018 with reason: Content is outdated

Regulation (EC) 45/2001 requires that the data protection officer keeps a register of processing operations of personal data of the EEA. This register contains the notifications of the data controllers to the data protection officer on their processing of personal data. This register may be inspected by any person.

Process name	Main area	Sub area	Number	Data controller	Prog.	Documents
Selection procedure for TA and CA	Human Resources	Recruitment	HR1	Head of ADS1	ADS	Notification Annex 1 Annex 2
Selection procedure for SNE	Human Resources	Recruitment	HR2	Head of ADS1	ADS	Notification Annex 1
Management of medical/health data	Human Resources	Personnel administration	HR3	Head of ADS1	ADS	Notification Annex 1 Annex 2 Annex 3 Annex 4 Annex 5 Annex 6
Administrative enquiries/Disciplinary procedures	Human Resources	Personnel administration	HR4	Head of ADS1	ADS	Notification Annex 1 Annex 2 Annex 3
Management of personnel files	Human Resources	Personnel administration	HR5	Head of ADS1	ADS	Notification Annex 1 Annex 2
Fixation of individual rights and payment of salaries	Human Resources	Personnel administration	HR6	Head of ADS1	ADS	Notification Annex 1
Management of leave entitlements including annual leave, special leave and sick leave	Human Resources	Personnel administration	HR7	Head of ADS1	ADS	Privacy Statement
Complaints & appeals	Human Resources	Personnel administration	HR8	Head of ADS1	ADS	Notification Annex 1
Time registration and Flexitime	Human Resources	Personnel administration	HR9	Head of ADS1	ADS	Notification Annex 1
Probationary reports	Human Resources	Career Development	HR10	Head of ADS1	ADS	Privacy Statement
Appraisal reports	Human Resources	Career Development	HR11	Head of ADS1	ADS	Privacy statement
Preventing Psychological and sexual harassement	Human Resources	Working Environment	HR12	Head of ADS1	ADS	Notification
Annual promotion exercise	Human Resources	Career Development	HR13	Head of ADS1	ADS	Privacy statement
Leadership Orientations Questionnaires (LOQ/HPMQ)	Human Resources	Career Development	HR14	ADS1	ADS	Notification Annex 1
360^oLeadership Assessments	Human Resources	Career Development	HR15	Training coordinator	ADS	Privacy statement
Active directory service	IT systems	IT systems	IT1	Head of IDM1	IDM	Notification Annex 1
CIRCA LDAP Directory	IT systems	IT systems	IT2	Head of IDM1	IDM	Notification Annex 1
E-mail services	IT systems	IT systems	IT3	Head of IDM1	IDM	Notification Annex 1 Annex 2
Internal video broadcast (streaming and recording)	IT systems	IT systems	IT4	Head of IDM1	IDM	Notification Annex 1 Annex 2
Intranet logs processing	IT systems	IT systems	IT5	Head of IDM1	IDM	Notification Annex 1
SI2/ABAC - EEA budget and accounting system	IT systems	IT systems	IT6	Head of ADS2	IDM	Notification Annex 1
Telephony system processing	IT systems	IT systems	IT7	Head of IDM1	IDM	Notification Annex 1
Business Continuity Planning (BCP)	IT systems	IT systems	IT8	Head of IDM1	IDM	Notification Annex 1
Export of EEA directory services to ECAS (EC authentification service)	IT systems	IT systems	IT9	Head of IDM1	IDM	Notification
Export of EEA address book to the EC address book	IT systems	IT systems	IT10	Head of IDM1	IDM	Notification Annex 1 Annex 2
Internet access log	IT systems	IT systems	IT11	Head of IDM1	IDM	Notification
E-mail services - Microsoft Office 365	IT systems	IT systems	IT12	Head of IDM1	IDM	Notification
Taskman	IT systems	IT systems	IT13	Head of IDM2	IDM	Notification
Internal audit process from Internal Audit Capability (IAC)	EEA Management	EEA Management	MGMT1	Internal auditor from IAC	EDO	Notification
Video-surveillance	Facilities Management	Security	FM1	Logistic services	ADS	Notification
Staff access cards	Facilities Management	Security	FM2	Logistic services	ADS	Notification
Guest cards/sign-in	Facilities Management	Security	FM3	Logistic services	ADS	Notification
Staff business cards	Facilities Management	Staff Identification	FM4	Logistic services	ADS	Notification
Staff photographs/Photo gallery	Facilities Management	Staff Identification	FM5	Logistic services	ADS	Notification Annex 1 Annex 2
Key register	Facilities Management	Other	FM6	Logistic services	ADS	Notification
Addess database / SuperOffice	Communication	External communication	COM1	Head of COM	COM	Notification Annex 1
Public enquiries	Communication	External communication	COM3	Head of COM	COM	Notification Annex 1
Generation'92	Communication	External communication	COM4	Head of COM	COM	Notification Annex 1
ImaginAIR photo story competition	Communication	External communication	COM5	Head of COM	COM	Notification Annex 1
Address database for dissemination of EEA information to the general public	Communication	External communication	COM6	Head of COM	COM	Notification
Waste*smART competition	Communication	External communication	COM7	Head of COM	COM	Notification Annex 1
Environment and Me photography competition	Communication	External communication	COM8	Head of COM	COM	Notification
Picture2050 photography competition	Communication	External communication	COM9	Head of COM	COM	Notification
Nature@work photography competition	Communication	External communication	COM10	Head of COM	COM	Notification
Grant and procurement award procedures including call for expression of interest	Work programme management	Grant and procurement award procedures	WPM1	Procurement services	ADS	Notification Annex 1 Annex 2 Annex 3 Annex 4
Processing of personal data in the context of EEA meetings, events, conference and workshops	Work programme management	Management of EIONET	WPM2	Head of ADS2	ADS	Notification Annex 1 Annex 2
ODS and F-Gas regulations reporting	Work programme management	Data handling	WPM3	Head of ACC2	ACC	Privacy statement
Climate-ADAPT case study use survey	Work programme management	Data handling	WPM4	Head of ACC4	ACC	Notification