EEA/ADS/06/004 - Operation of the European Environment Agency's security

Call For Tender Published 11 Jul 2006

Award notice

DK-Copenhagen: operation of the European Environment Agency's security

2006/S 138-147596

Contract notice

Section I: Contracting authority
I.1)		Name, addresses and contact point(s): European Environment Agency, attn: Tommi Multala, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel. (45) 33 36 72 04. Fax: (45) 33 36 72 74. E-mail: procurement@eea.europa.eu
Internet address(es):
		General address of the contracting authority: http://www.eea.europa.eu/main_html/.
Further information can be obtained from:
		European Environment Agency, attn: Domingo Zorrilla, Kongens Nytorv 6, DK-1050 Copenhagen K. Contact point: Domingo Zorrilla. Tel. (45) 33 36 71 11. Fax (45) 33 36 72 72. E-mail: domingo.zorrilla@eea.europa.eu URL: http://www.eea.europa.eu/main_html/.
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
		European Environment Agency, attn: Eugenia Brad, Kongens Nytorv 6, DK-1050 Copenhagen K. Contact point: Eugenia Brad. Tel. (45) 33 36 71 06. Fax (45) 33 36 72 74. E-mail: procurement@eea.europa.eu URL: http://www.eea.europa.eu/main_html/.
Tenders or requests to participate must be sent to:
		the above-mentioned contact point(s).
I.2)		Type of the contracting authority and main activity or activities: European institution/agency or international organisation. Environment. The contracting authority is purchasing on behalf of other contracting authorities: No.
Section II: Object of the contract
II.1)		Description
II.1.1)		Title attributed to the contract by the contracting authority: Operation of the European Environment Agency's security.
II.1.2)		Type of contract and location of works, place of delivery or of performance: Services. Service category No 23. Main place of performance: EEA's premises.
II.1.3)		The notice involves: The establishment of a framework agreement.
II.1.4)		Information on framework agreement: Framework agreement with a single operator. Duration of the framework agreement: 48 months. Estimated total value of purchases for the entire duration of the framework agreement: estimated value excluding VAT: EUR 960 000.
II.1.5)		Short description of the contract or purchase(s): The purpose of the contract is to operate the security of the European Environment Agency (hereinafter called the 'Agency'). EEA operates in 2 buildings: Kongens Nytorv 6 (approximately 7 200 m²) and Kongens Nytorv 28 (approximately 650 m²), DK-1050 Copenhagen K.
II.1.6)		Common procurement vocabulary (CPV): 74610000.
II.1.7)		Contract covered by the Government Procurement Agreement (GPA): No.
II.1.8)		Division into lots: No.
II.1.9)		Variants will be accepted: No.
II.2)		Quantity or scope of the contract
II.2.1)		Total quantity or scope: The successful tenderer will be offered a framework contract for a period of a maximum of 4 years. On the basis of this framework contract, order forms will be issued detailing the subject, duration, price and implementing conditions.
II.2.2)		Options
II.3)		Duration of the contract or time-limit for completion: Duration: 48 months from the award of the contract.
Section III: Legal, economic, financial and technical information
III.1)		Conditions relating to the contract
III.1.1)		Deposits and guarantees required
III.1.2)		Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
III.1.3)		Legal form to be taken by the group of economic operators to whom the contract is to be awarded
III.1.4)		Other particular conditions to which the performance of the contract is subject
III.2)		Conditions for participation
III.2.1)		Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)		Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: Evidence of economic and financial capacity shall be furnished by 1 or more of the following documents: — appropriate statements from banks or evidence of professional risk indemnity insurance, — the presentation of balance sheets or extracts from balance sheets for at least the last 2 years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established, — a statement of overall turnover for the last 3 financial years. If, for some exceptional reason, which the contracting authority considers justified, the tenderer or candidate is unable to provide the references requested by the contracting authority, he may prove his economic and financial capacity by any other means which the contracting authority considers appropriate.
III.2.3)		Technical capacity: Information and formalities necessary for evaluating if requirements are met: The evidence of technical and professional capacity should be furnished on the basis of the following documents: — the educational and professional qualifications of the service provider and/or those of the firm's managerial staff and, in particular, those of the person or persons responsible for providing the services (CVs of the proposed staff), — a list of the principal services provided in the past 3 years, with the sums, dates and recipients, public or private, — an indication of the proportion of the contract which the service provider may intend to subcontract.
III.2.4)		Reserved contracts
III.3)		Conditions specific to services contracts
III.3.1)		Execution of the service is reserved to a particular profession: No.
III.3.2)		Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes.
Section IV: Procedure
IV.1)		Type of procedure: Open.
IV.2)		Award criteria: The most economically advantageous tender in terms of the criteria stated below: criteria; weighting: 1) quality; 30; 2) efficiency; 30; 3) environmental policy; 10; 4) price; 30.
IV.2.2)		An electronic auction will be used: No.
IV.3)		Administrative information
IV.3.1)		File reference number attributed by the contracting authority: EEA/ADS/06/004
IV.3.2)		Previous publication(s) concerning the same contract: Yes. Prior information notice number in OJ: 2006/S 71-73749 of 12.4.2006.
IV.3.3)		Conditions for obtaining specifications and additional documents or descriptive document: Time-limit for receipt of requests for documents or for accessing documents: 21.8.2006 (16:00). Payable documents: no.
IV.3.4)		Time-limit for receipt of tenders or requests to participate: 1.9.2006 (16:00).
IV.3.6)		Language(s) in which tenders or requests to participate can be drawn up: Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Slovak, Slovene, Spanish and Swedish. Other: Bulgarian, Icelandic, Norwegian, Romanian and Turkish.
IV.3.7)		Minimum time frame during which the tenderer must maintain the tender: Duration: 6 months from the date stated for receipt of tenders.
IV.3.8)		Conditions for opening tenders: 11.9.2006 (11:00). Place: EEA premises. Persons authorised to be present at the opening of tenders: yes. Representatives of tenderers are allowed to participate in the opening. They are requested to inform Mr Tommi Multala in advance by e-mail (tommi.multala@eea.europa.eu) or letter (fax (45) 33 36 72 74).
Section VI: Complementary information
VI.1)		This is a recurrent procurement: No.
VI.2)		Contract related to a project and/or programme financed by EU funds: No.
VI.3)		Additional information
VI.4)		Procedures for appeal
VI.5)		Date of dispatch of this notice: 11.7.2006.