EEA/RNC/03/007 - Miscellaneous services

Call For Tender Published 12 Jul 2003

Award notice

DK-Copenhagen: miscellaneous services

2003/S 132-118187

1.		Awarding authority: European Environment Agency, Att: Stephane Isoard, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 72 84. Fax: 0045 33 36 72 93. E-mail: stephane.isoard@eea.eu.int. URL: http://org.eea.eu.int.
2.		Category of service and description, CPC reference number, quantity, options: 93000000. Service category: 27. Name given to contract: outlooks on water use for the 2005 State of the Environment and Outlook Report. Reference number attributed: EEA/RNC/03/007. Description of contract: undertake quantitative assessments of water use outlooks, including a baseline projection, sensitivity runs on key driving forces and alternative scenarios. Water use outlooks are to highlight water use and availability and the resulting water stress. In addition to the analysis of future sectoral water use, the climate change impacts in terms of water use will have to be addressed by the contractor. Scope of the study: EEA member countries. Detailed results should be reported at national level. Timeframe: projections for the next 20 to 30 years. The following tasks are foreseen: task 1: provide an overview of the most recent and important outlooks on European and national water use: provide an overview of the most recent and important outlooks on European and national water use. In particular, this implies providing a summary or synthesis, a comparison and an analysis of the main results. Due attention will have to be paid to differences in assumptions on the driving forces of water use. Task 2: detailed description and discussion of the driving forces for water use: provide a detailed description and discussion of the (economic, sectoral, political and social) driving forces for water use and how the key driving forces are reflected/modelled within the quantitative tool to be used for the projections. Both demand and supply side (sectoral and technical) driving forces affecting water uses will have to be analysed. A sub-set of key driving forces should be defined in light of their importance to water use in the future and the policy options. Undertake an extensive discussion of the key assumptions, modelling approach and tools to be used to undertake the projections. In that perspective, the contractor will be provided with historic water quantity data held by the EEA. EEA indicator fact sheets related to water quantity can be found at the following address: http://ims.eionet.eu.int/Topics/W/indicators. Task 3: analysis of the future development of the key driving forces and running the baseline scenario for water use: the baseline scenario for water use will be based on an analysis of the future development of the key driving forces. The main uncertainties will be identified and discussed. A comparative assessment of the baseline scenario with the most recent and important outlooks of water use will also be done. The sensitivity runs on key driving forces will be reported and the baseline projection will be re-interpreted in light of these. Below are given the water use indicators and sub-indicators for which the results shall, as a minimum, be reported: water exploitation index (permitting to determine whether an area is under water stress, e.g. water shortage): - freshwater resources/availability; - total water abstraction/withdrawals. Water use by sectors: - water use by agriculture; - water use by industry; - water use by households/domestic sector; - water use by the energy sector. Task 4: development of two alternative scenarios to the baseline projection for water use and assessment of climate change impacts: the contractor will develop two alternative scenarios to the baseline projection based on an alternative analysis of the future development of the key driving forces. Storylines will be developed, including the possibilities for possible political measures affecting water uses. The two alternative scenarios will be reported on the same level of details as the baseline projection. A comparative assessment of the alternative scenarios with the most recent and important outlooks of water use will also be done. The contractor, on the basis of the climate change baseline scenario developed by the European Topic Centre on Air and Climate Change for the EEA, will assess the climate change impacts in terms of water use. In that perspective, the EEA will provide the contractor with climate change indicators, e.g. for temperature and precipitation. Task 5: report to the EEA: the results of the study shall be reported to the EEA in a final report no later than eleven months after the signing of the contract. A draft report must be delivered no later than eight months after signing of the contract and a final draft report no later than ten months after the signing of the contract. The database of the results, which should be delivered to the EEA in Microsoft Access or Excel formats, will have to include the entire outlook data used for the final report. Total quantity or extent: the winning contractor will be awarded a contract for 11 months. The maximum budget foreseen is 60 000 EUR (including all costs).
3.		Delivery to: Stephane Isoard, European Environment Agency, EEA/RNC/03/007, Kongens Nytorv 6, DK-1050 Copenhagen K. NUTS: DK000, DK001.
4.	(a)	Reserved for a particular profession: No.
	(b)	Law, regulation or administrative provision:
	(c)	Obligation to mention the names and qualification of personnel: Yes.
5.		Division into lots: No.
6.		Variants: No.
7.		Time limits for completion or duration of the contract, for starting or providing the service: 11 month(s).
8.	(a)	Documents from: European Environment Agency, Att: Charlotta Colliander, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 72 02. Fax: 0045 33 36 72 93. E-mail: Charlotta.Colliander@eea.eu.int. URL: http://org.eea.eu.int.
	(b)	Requests not later than:
	(c)	Fee:
9.	(a)	Deadline for receipt of tenders: 25.8.2003 (16:00).
	(b)	Address: European Environment Agency, Att: Stephane Isoard, reference: EEA/RNC/03/007, Kongens Nytorv 6, DK-1050 Copenhagen K.
	(c)	Language(s): Spanish, Danish, German, Greek, English, French, Italian, Dutch, Portuguese, Finnish, Swedish. Bulgarian, Czech, Estonian, Hungarian, Icelandic, Latvian, Lithuanian, Norwegian, Polish, Romanian, Slovak, Slovenian, Turkish.
10.	(a)	Opening of tenders (persons admitted): European Environment Agency's representatives and one representative of each tenderer. Please inform Mr Stephane Isoard by separate mail if you wish to attend the opening.
	(b)	Date, time and place: 3.9.2003 (09:30). European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K.
11.		Deposits and guarantees:
12.		Financing and payment: - Prices must be quoted in euro; - prices must be fixed amounts; - estimated travel and subsistence expenses must be indicated separately in the breakdown of costs. The consultant is expected to offer their services showing a budget for their activities, and stating daily rates according to the expertise offered and level of experience. Submission of a tender implies acceptance of the terms specified in the Agency's 'General terms and conditions applicable to contracts' in all matters not governed by this invitation to tender and waiver your company's own terms of business.
13.		Legal form in case of group bidders:
14.		Qualifications: Legal status: proof of the legal status may be furnished by the following documents: - an identification sheet (name or business name, legal status, contact person, bank account, etc.); - where applicable, references of inscription in the VAT-register; - where applicable, references of inscription in the trade register. Financial capacity: proof of economic and financial capacity may be furnished by one or more of the following documents: - appropriate statements from banks or evidence of professional risk indemnity insurance; - the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established. Technical capacity: evidence of the technical and professional capacity may be furnished by the following documents: a) the educational and professional qualifications of the service provider or contractor and/or those of the firm's managerial staff and, in particular, those of the person or persons responsible for providing the services or carrying out the works (indicate knowledge of and experience with information sources as well as a company profile showing good and proven knowledge of water use at national and European levels and extensive modelling activities in the water area); b) a description of the measures employed to ensure the quality of services; c) a list of the principal services provided in the last three years with the sums, dates and recipients, public or private; d) an indication of the proportion of the contract which the tenderer may intend to subcontract.
15.		Tenders may lapse after: 6 month(s).
16.		Award criteria: The most economically advantageous tender as stated below. Soundness of the methodological and modelling approach (30). Competence of working team, as appearing from CVs (25). Extensive proven experience in modelling activities in the water area as a tool to publish high quality outlook studies on water issues for EEA's member countries. The contractor will provide a proven track record accordingly (25). Very good knowledge and understanding of water use at national and European levels, i.e. the driving forces, the institutional frameworks within which the policies are implemented (20).
17.		Other information: Address from which further information can be obtained: European Environment Agency, Att: Stephane Isoard, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel.: 0045 33 36 72 84. Fax: 0045 33 36 72 93. E-mail: Stephane.Isoard@eea.eu.int. URL: http://org.eea.eu.int. Type of procedure: open procedure. The tender documents can be obtained from the European Environment Agency in three ways: (1) by down-loading all tender documents from the EEA website (http://org.eea.eu.int/tenders); (2) by sending a fax request 0045 33 36 72 93 to Stephane Isoard; (3) by sending a request by letter or e-mail (Stephane.Isoard@eea.eu.int) to Mr Stephane Isoard, EEA, Kongens Nytorv 6, DK-1050 Copenhagen K. The tender documents include all relevant information (e.g. how to submit tenders, description of the work, forms, etc.). The contract will be awarded to the tender offering the best value for money, considering the criteria from paragraph 16, with the weighting in points between brackets. For each criterion, the number of points to the awarded contractor shall be at least 50% of the maximum points. Price will be considered in the award decision to determine the best value for money when selecting between technically comparable bids. The bid offering the best value for money will be chosen. This is the one which achieves the minimum number by dividing the price by the number of points awarded. Grounds for exclusion: the tenderer shall provide an auto-declaration, preferably made on oath before a judicial or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion (please see General Terms and Conditions applicable to contracts, Art 2 (2)) applies to the tenderer.
18.		Date of pre-information publication:
19.		Notice postmarked: 2.7.2003.
20.		Notice received on: 2.7.2003.
21.		Covered by the GPA agreement: Yes.